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Create exchange side rule for distribution group

Posted on 2014-11-12
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Last Modified: 2014-11-14
I'm querying if an Exchange side rule can be created for a newly created distribution group.  What i'd like to accomplish if possible is the following:

(1) When an end user sends an email to the distribution group, the exchange side rule checks to see if a certain sub folder exists in each group members mailbox (of distribution group).  If not, the rule creates the sub folder

(2) The email sent to the distribution from step 1 above is automatically routed into the mentioned subfolder from step 1 above and marked as 'Unread' and a dialog box pops up with a message that email received (descriptive subject that recipient knows email has been sent to that group)

Are the above steps possible as an Exchange side rule.  I'm curious as it would eliminate us from having a client side (outlook) rule on each users mailbox and Exchange rule would be centralized.  Thanks.
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Question by:sparky321
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by:Alexei Kuznetsov
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Unfortunately, you can't. You can't create a server-side rule that will create folders and so on... One can create a custom transport agent for this, but this task is a bit tricky and requires advanced programming skills.
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Murali Reddy earned 250 total points
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No rules will inspect the mailbox structure contents in anyform. You can only use the defined criteria and everything should be in place before a rule is created (like a folder in your case), if not the rule it self is not created. If you create to do so, it will be in error state.
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by:sparky321
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That's what I thought guys, how could I accomplish the original scenario without having to create client side rules one-by-one for members of that group.  I'd like to have a centralized solution if possible.

Edit: I was just thinking of the above unless there's a way to make client side (Outlook) rules able to 'roam' and perform automatically when a user with the rule switches to another computer e.t.c.?
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by:Alexei Kuznetsov
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What's your Exchange Server version?
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by:sparky321
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Exchange 2010
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by:sparky321
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Thanks guys for the help anyways, we got through with the client side rules for the time being
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