Solved

Outlook: Time Off as Appointment - effective or not?

Posted on 2014-11-12
4
93 Views
Last Modified: 2014-11-26
Some managers in our company have adopted the practice of approving their subordinates' day off by making them to request a meeting in Outlook. That is, if I want to take a personal day off, I'm expected to send meeting request to my boss, who will either accept it, or decline. If he accepts, then my absence will be on his calendar as all-day meeting, however with availability=free and without reminder.

From my point of view, this practice clutters boss' calendar with appointments that in fact are not appointments; every now and then it comes up as "busy" rather than "free", which falsely makes calendar owner unavailable for the day; also, occasionally the reminder is set, which causes the alarm on boss' (synchronized) iphone to go off at midnight.

I wonder, are there good alternatives? i.e. some other practices that allow a manager to manage time off of his subordinates not pretending that they are appointments?
0
Comment
Question by:Vadim Rapp
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
4 Comments
 
LVL 8

Expert Comment

by:tshearon
ID: 40438601
You can use sharepoint for this. Or a public folder calendar. Or why not do an all day event? The approval can just come from emails or some other form of communication. I agree with you on this, the way it is being done seems silly. But then again, if it is what your boss wants then oh well. Good luck with it!
0
 
LVL 40

Author Comment

by:Vadim Rapp
ID: 40438611
We do use sharepoint calendar, in addition to this. This process is primarily to receive the approval.
0
 
LVL 8

Expert Comment

by:tshearon
ID: 40438643
In sharepoint can you not create a calendar that requires an approval for an entry to be placed on the calendar? I remember that you can for posting of documents. I'm betting this can be done with a calendar also. This way you can make the appointment for your time off and it can be approved or rejected by your boss. It will leave and electronic trail of the transaction as well.
0
 
LVL 8

Accepted Solution

by:
tshearon earned 500 total points
ID: 40438654
Not sure of your sharepoint environment, but here is a related video.

http://www.youtube.com/watch?v=B-mhM8YvPNo
0

Featured Post

Salesforce Has Never Been Easier

Improve and reinforce salesforce training & adoption using WalkMe's digital adoption platform. Start saving on costly employee training by creating fast intuitive Walk-Thrus for Salesforce. Claim your Free Account Now

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Lotus Notes – formerly IBM Notes – is an email client application, while IBM Domino (earlier Lotus Domino) is an email server. The client possesses a set of features that are even more advanced as compared to that of Outlook. Likewise, IBM Domino is…
After hours on line I found a solution which pointed to the inherited Active Directory permissions . You have to give/allow permissions to the "Exchange trusted subsystem" for the user in the Active Directory...
In this video we show how to create an Accepted Domain in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Mail Flow >> Ac…
CodeTwo Sync for iCloud (http://www.codetwo.com/sync-for-icloud?sts=6554) automatically synchronizes your Outlook 2016, 2013, 2010 or 2007 folders with iCloud folders available via iCloud Control Panel. This lets you automatically sync them with…

751 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question