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Ignore blanks in Dropdown list from form control

Posted on 2014-11-13
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Last Modified: 2014-11-14
I'm using a dropdown list from the form control and populating it with a named range which gets its data from

=MarkEntry!$A$7:$A$108

The range accommodates about a 100 students, sometimes there are less, but the last row is always needed in the dropdown, because it has the class average. How would I ignore the blank lines when populating the dropdown.
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Question by:zerog
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Expert Comment

by:gowflow
ID: 40439704
Several ways

1) A small VBA can do this eliminating blanks to fill the dropdown
2) A VBA to sort the data and only capture data except blanks

Your choice
gowflow
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LVL 31

Expert Comment

by:gowflow
ID: 40439711
You also may want to look at this link

http://www.cpearson.com/Excel/noblanks.htm

gowflow
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Author Comment

by:zerog
ID: 40439714
My knowledge with VBA scripting is limited ... any samples or leads that can assist?
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LVL 31

Expert Comment

by:gowflow
ID: 40439749
Sure no sweat just post your sample workbook so this way the solution will be adapted exactly to your need.
gowflow
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Author Comment

by:zerog
ID: 40439761
Thank you. See the second dropdown list on the "IndividualGraph" sheet.
Graphs.xlsx
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Expert Comment

by:gowflow
ID: 40439964
ok here it is I created in sheet in Col BA7 and down the following formula as Array (CTRL,SHIFT,ENTER) and I called this new Range NoBlankCell
=IFERROR(INDEX($A$7:$A$108,SMALL((IF(LEN($A$7:$A$108),ROW(INDIRECT("1:"&ROWS($A$7:$A$108))))),ROW(A1)),1),"")

Open in new window


Then I modified your Range Name to be as follows:
=OFFSET(NoBlankCell,,,COUNTA(NoBlankCell)-COUNTBLANK(NoBlankCell))

Open in new window


Now check if this is what you want. I deliberately created stupid names as you can see in different rows to make sure it is working properly.

NOTE
I have to thank you for your question as I am not a 'Formula' Guy but rather a VBA one but seems the challenge and your extensive use of Named Ranges got me to fix it this way.

Regards
gowflow
Graphs.xlsx
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Author Comment

by:zerog
ID: 40440118
Thanks gowflow for your solution. The dropdown works as I wanted. I just notice that the class average no longer plots on the graph. I get a #VALUE!
Must be something to do with the referencing. I'm just wondering would a VBA solution avoid that from happening?
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LVL 31

Expert Comment

by:gowflow
ID: 40440430
Wait Wait.

What is the Class average ? In what sheet ??? If in IndividualGraph the file you posted did not have the Average !!! In Summary the Average is there.

Pllsadvise
gowflow
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Author Comment

by:zerog
ID: 40441899
Below the graph on the "IndividualGraph" sheet there's a table that displays the data for the selection from the dropdown lists. If you choose class average from the second dropdown the table no longer populates.
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Expert Comment

by:gowflow
ID: 40441956
I see what you mean let me look at it and will revert.
gowflow
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Accepted Solution

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gowflow earned 2000 total points
ID: 40442063
ok here it is:

I had to create a new name range and put this formulas.
DB_Selected_Blank
=MATCH(IndividualGraph!$B$26,MarkEntry!$A$7:$A$108,0)

Then I modified the formula in C26 onward to take into consideration the correct row of this item as the problem rised from the fact that Class Average and other items were taking a sequential row count (7 for this one) instead of 102 and as in row 7 the data was null you were getting a division by 0 reason why the formula was wrong.

So this new formula fixed it.
=VALUE(INDEX(DB_Table1,DB_Selected_NoBlank,C$22))

PLs check it and let me know.
gowflow
Graphs-V01.xlsx
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Author Comment

by:zerog
ID: 40442074
Perfect. Thank you for all your help
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Expert Comment

by:gowflow
ID: 40442078
Your welcome, a small comment I did not understand why the first combo does not populate all the names !
gowflow
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Author Comment

by:zerog
ID: 40442124
The first dropdown excludes the Class Average from the name list and the second dropdown includes the Class Average from the name list. It was just a quick workaround to avoid Class Average being compared to Class Average on the graph
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Expert Comment

by:gowflow
ID: 40442376
Ah Ic.
If you need more help pls do not hesitate to put a link to any question you may have in here.

Regards
gowflow
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Author Comment

by:zerog
ID: 40442412
Thank you. Much appreciated
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Expert Comment

by:gowflow
ID: 40442653
Your welcome
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