Solved

give external non company users access to public folders only

Posted on 2014-11-14
6
173 Views
Last Modified: 2014-11-24
im going to create a public folder for to store emails
this folder will be used for a project that both my company and an external company will access
how can i give access for the external users and be sure that they have no other access to our systems
should i create an ad account and a mailbox so that the external users can log into owa
should i create a new accepted domain and add non company users
would it be possible to add the public folder to external company users outlook
0
Comment
Question by:dougdog
  • 3
  • 3
6 Comments
 
LVL 63

Expert Comment

by:Simon Butler (Sembee)
ID: 40442304
To access public folders will require a mail enabled account.

You can then just limit that account/s on what they can login to and use transport rules to stop them from emailing out with the account.

You can add the account to a remote Outlook if Outlook 2010 or higher, using Outlook Anywhere.

Simon.,
0
 

Author Comment

by:dougdog
ID: 40442487
is this just by using the exchange server name and user account and password
when the external user opens outlook they will be prompted for username and password every time ?
0
 
LVL 63

Expert Comment

by:Simon Butler (Sembee)
ID: 40442960
It would be the Outlook Anywhere address and would require Autodiscover working correctly.
A username and password prompt would be generated because they need to authenticate against your domain.

There is no real solution to this unfortunately. You could have the email in a shared mailbox and then use OWA instead - still requires an account to authenticate against.

Simon.
0
Are your AD admin tools letting you down?

Managing Active Directory can get complicated.  Often, the native tools for managing AD are just not up to the task.  The largest Active Directory installations in the world have relied on one tool to manage their day-to-day administration tasks: Hyena. Start your trial today.

 

Author Comment

by:dougdog
ID: 40454483
can i stop the external users i put on our exchange server from seeing our internal GAL
and stop them from receiving company email sent out to all users
0
 
LVL 63

Accepted Solution

by:
Simon Butler (Sembee) earned 500 total points
ID: 40454721
Transport rules will stop them from getting email, just create a rule to block all email.
However GAL is a lot more complex. You haven't said which version of Exchange you are using. If Exchange 2007 or older then not really.
If Exchange 2010 or higher then an address book policy will do the job for you.

Simon.
0
 

Author Comment

by:dougdog
ID: 40454741
yes exchange 2010
0

Featured Post

[Webinar] Disaster Recovery and Cloud Management

Learn from Unigma and CloudBerry industry veterans which providers are best for certain use cases and how to lower cloud costs, how to grow your Managed Services practice in IaaS clouds, and how to utilize public cloud for Disaster Recovery

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Scam emails are a huge burden for many businesses. Spotting one is not always easy. Follow our tips to identify if an email you receive is a scam.
Are you unable to connect or configure Hotmail email account in Microsoft Outlook 2010, 2007? Or Outlook.com emails are not downloading to Outlook? Lets’ see the problem and resolve Outlook Connector error syncing folder hierarchy (0x8004102A).
This video discusses moving either the default database or any database to a new volume.
CodeTwo Sync for iCloud (http://www.codetwo.com/sync-for-icloud?sts=6554) automatically synchronizes your Outlook 2016, 2013, 2010 or 2007 folders with iCloud folders available via iCloud Control Panel. This lets you automatically sync them with…

867 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

18 Experts available now in Live!

Get 1:1 Help Now