Still celebrating National IT Professionals Day with 3 months of free Premium Membership. Use Code ITDAY17

x
?
Solved

give external non company users access to public folders only

Posted on 2014-11-14
6
Medium Priority
?
257 Views
Last Modified: 2014-11-24
im going to create a public folder for to store emails
this folder will be used for a project that both my company and an external company will access
how can i give access for the external users and be sure that they have no other access to our systems
should i create an ad account and a mailbox so that the external users can log into owa
should i create a new accepted domain and add non company users
would it be possible to add the public folder to external company users outlook
0
Comment
Question by:dougdog
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 3
6 Comments
 
LVL 63

Expert Comment

by:Simon Butler (Sembee)
ID: 40442304
To access public folders will require a mail enabled account.

You can then just limit that account/s on what they can login to and use transport rules to stop them from emailing out with the account.

You can add the account to a remote Outlook if Outlook 2010 or higher, using Outlook Anywhere.

Simon.,
0
 

Author Comment

by:dougdog
ID: 40442487
is this just by using the exchange server name and user account and password
when the external user opens outlook they will be prompted for username and password every time ?
0
 
LVL 63

Expert Comment

by:Simon Butler (Sembee)
ID: 40442960
It would be the Outlook Anywhere address and would require Autodiscover working correctly.
A username and password prompt would be generated because they need to authenticate against your domain.

There is no real solution to this unfortunately. You could have the email in a shared mailbox and then use OWA instead - still requires an account to authenticate against.

Simon.
0
Concerto's Cloud Advisory Services

Want to avoid the missteps to gaining all the benefits of the cloud? Learn more about the different assessment options from our Cloud Advisory team.

 

Author Comment

by:dougdog
ID: 40454483
can i stop the external users i put on our exchange server from seeing our internal GAL
and stop them from receiving company email sent out to all users
0
 
LVL 63

Accepted Solution

by:
Simon Butler (Sembee) earned 2000 total points
ID: 40454721
Transport rules will stop them from getting email, just create a rule to block all email.
However GAL is a lot more complex. You haven't said which version of Exchange you are using. If Exchange 2007 or older then not really.
If Exchange 2010 or higher then an address book policy will do the job for you.

Simon.
0
 

Author Comment

by:dougdog
ID: 40454741
yes exchange 2010
0

Featured Post

Office 365 Training for Admins - 7 Day Trial

Learn how to provision tenants, synchronize on-premise Active Directory, implement Single Sign-On, customize Office deployment, and protect your organization with eDiscovery and DLP policies.  Only from Platform Scholar.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

There are times when we need to generate a report on the inbox rules, where users have set up forwarding externally in their mailbox. In this article, I will be sharing a script I wrote to generate the report in CSV format.
By default Outlook 2016 displays only one time zone in the Calendar. The following article explains how to display two time zones in one calendar view.
This video Micro Tutorial is the second in a two-part series that shows how to create and use custom scanning profiles in Nuance's PaperPort 14.5 (http://www.experts-exchange.com/articles/17490/). But the ability to create custom scanning profiles a…
A short tutorial showing how to set up an email signature in Outlook on the Web (previously known as OWA). For free email signatures designs, visit https://www.mail-signatures.com/articles/signature-templates/?sts=6651 If you want to manage em…
Suggested Courses

670 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question