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How to edit (new / add record) using a combobow in a subformular

Posted on 2014-11-15
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Last Modified: 2014-11-17
Hi,

Here I am again with the same database you helped me to create almost 7 years ago.
Friends asked me to make a variation of that DB for a totally new project..
 A DB for a multiprofessional medical consultation for orthopedic sepsis

ENtries are : consultation / patient identification/ patient clinical status
A Form to enter every consultation (once a week for each patient)
A sufform to enter the bacteria discovered at each consultation (One or sometimes several or none)

Everything works fine, but for some unknown reason, I lost the ability to add new bacterias..of remove one.. I can only select another one..with that subform

No VBA is used here.. just the properties of the tables/requiry and subformular
The  subformular  is_subMicrobiologie, which is connected to the table "Microbiologie" (
 each record : Ref_RCP (consultation), ref_microbiologie, Ref_germe, date_detection, milieu)
  Inside the subformular, I have un comboBox connected to a request -rqgerme_tries
 this request is an ordered  copy of the "germe" table which is the list of all known bacteria..(just a primary key Ref_Germe and the name of the bacteria), that request/table is related to the Microbiologie table by Ref_germe

When I add manually a new bacteria to a consultation directly in the microbiology table, I will find it in the subform when I check for that patient at that consulation (RCP).. So  the connections seems fine.

The tables are editable and have both a primary index.

The microbiologie table has a double index : Ref_RCP (same as the main formular) and Ref_micorbiologie

last information

When I work directly with the subform, I am not more able to add/remove a record (of course, here the subform exhibits all the records of the microbiologie table, not only the selection by Réf_RCP key (mother and child of the subform)

I have tried a lot of modification of the properties without success. It is certainly very trivial but it is driving me crazzy..

I would greatly appreciate some help here

Best regards

Jacques
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Question by:Jacques Weissenburger
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7 Comments
 

Author Comment

by:Jacques Weissenburger
ID: 40445955
Sorry :  

When opened directly, without use of the parent form, the subform's ComboBox is  perfectly editable. I can add/remode and modify
Of course, what is shown by the edited subform using this way is the complete table "microbiologie" connected to the subform, not the table filtered with the reference key of the parent form
This means that the filter through that reference make me loose the editing possibility
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Expert Comment

by:Arthur_Wood
ID: 40446132
Can you attach a blank (no patients) copy of your database, so I can see for myself, precisely what is happening, and work out the solution.

AW
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Author Comment

by:Jacques Weissenburger
ID: 40446237
Here it is..

Thanks for any help
RCP-Ortho-septique-v6.mdb
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Accepted Solution

by:
Arthur_Wood earned 1500 total points
ID: 40446519
When I open the sub form by itself, I CANNOT add or edit any records. Where are the check boxes on the form stored.  I find the design of the parent form very hard to understand.  The query that underlies the Gestion_RCP form dos not allow you to add or edit records in either of the tables (ID_Patient or RCP)  That is the primary source of your difficulty.  What you have is called a non-update-able query.  This is mostly because your underlying tables have AUTO-NUMBER primary keys, which cannot be modified manually.    If you execute the query _rqfiltreentreeformulaire by itself, and then try to add a new entry, you will be blocked by Access.  The first two columns (Ref_Patient and Ref_RCP)  cannot be edited as they are bound to Auto_Number fields in their respective tables.  Even when you try to enter a value that is already in the table, Access 'thinks' you are trying to create a NEW record, and your cannot do that. It is generally NOT a good design to use a query as the source for a form which you will be using to add, or edit records.
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Author Comment

by:Jacques Weissenburger
ID: 40446682
OK

You have herre three forms
The "menu" form
The patient form
and the RCP form with its _submicrobiologie subform

If you want to add/remove a patient, you have to use the patient form..
One patient can be relate to several consultations (RCP) and several bacteria

when you are at the RCP form :

You can circulate between theRCP- records of that patient (Right and left arrows beside the title
You can create a new RCP record  (the topLeft  button with a star) related to that patient.
The patient identification is on the top of the form and is not supposed to change.
But everything else can be..if you have been alllowed to do it. This is done by using the flip/flop button on the top end right place upon the subform (an editing button)...
Some of the information boxes are related to the patient ID  and some like " creatinine, Poids, hauteur" are related to the RCP table

I had to send you the an earlier version.. I thought everything related to my question was here.. But not really..Nevertheless, the problem is clearly seen here also..
The present version, (with the subform  even compressed weights 96Mb.. I don't really know why..I didn't change a lot of things.

That DB is a clone of a DB 10 years old with now almost 20000 entries made by a team..and with worked exactky like this one.  That earlier version is much more complicated with two subforms on the same RCP form. each of them allowing editing.. I just am unable to find what I have done to loose the editing property of the subform..

If you have a way to trasmit you a 96Mb file, I will do this

Your advice are nevertheless helpfull, I will look at my work with your eyes.. May be it will open mine
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Author Comment

by:Jacques Weissenburger
ID: 40447192
Hi Artur,

Look at this.. finally I checked all around and found the bug..
I have to allow add and remove by VBA.. Allow edit is not enough..

Now it works

So you helped

Any further advice would be helpfull.

I join here the working version.. Cleanup   a little bit
RCP-Ortho-septique-v7-revue.mdb
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LVL 44

Expert Comment

by:Arthur_Wood
ID: 40447348
Glad to hear you found the solution by yourself.  That means you have learned something that will serve you well in the future.
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