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Advice about an archiving system for MS Outlook 2013

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Last Modified: 2014-11-18
For my work as a broadcaster I need to archive an already large number of emails, some with substantial attachments such as images. The archive will continue to grow by ~ 30  emails per day.

I need all the archived emails  -- old, not-so-old, and today's -- to be accessible by searching one place.

My computer is a well equipped Windows 7 machine.  It has Outlook 2013.

I want the archive to occupy an independent hard drive networked to the Windows machine.

Experts please suggest software solutions that would suit my requirements.

Thank you

Gordon
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JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
I use Outlook Archive. I have Office 2013 on Windows 8 and 2010 on Windows 7. I archive in both places. I have email going back to 1996 and it is all in one place (not one file). Works great.

If your Outlook is on a Server, be sure Cache is ON and archive to the same place as the OST file it.

It is part of Outlook and it works great.

Author

Commented:
Because of the limitations that Outlook creates for me in what I do, I'm looking at solutions such as MailStore. I'm looking for advice on such applications, please.
Asif BacchusI.T. Consultant

Commented:
John is correct, Outlook Archive is pretty good, but if you can't use it for whatever reason, then I fully endorse MailStore.  I use it personally and in nearly every company I work with/consult for.  It's cheap (the home version is free!), works very well, their support is very good and the program has great search and archive features.  The program also auto-rotates databases, so you don't have to worry about them getting too large, and let's you store them anywhere you'd like.  You can also lock and store archives offline (i.e. removable storage) then quickly snap them back online when you need them.  For personal usage, I think it's definitely one of the best options you have and it doesn't require any real technical knowledge to get up and working from the start.

If you have any specific questions about MailStore, I'd be more than happy to help answer them based on my experience with the program.  And no, I'm not affiliated with the company in any way, just a very happy customer.

Author

Commented:
Thank you, Asif

Yes I do have two questions about MailStore, please.

1. What is its Network Attached Storage -- does this include using a USB connection from my computer to a desktop hard drive?

2. Would I have to shut down my protections, Malwarebytes and Microsoft Security Essentials, when I use MailStore as described in 1. above?

Best

Gordon
I.T. Consultant
Commented:
This one is on us!
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Author

Commented:
Asif, thank you, very helpful and clear answers. Much appreciated.

Gordon

Author

Commented:
Very useful
Asif BacchusI.T. Consultant

Commented:
No problem.  Best of luck, I think you'll be happy with MailStore.

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