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Collaboration Software / Setup

Posted on 2014-11-19
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Last Modified: 2014-12-08
Hi,

I need to set up a collaboration system for a project that i will be overseeing soon.

There are 4 different companies, with 3 people from each company feeding into the project.

The material that we need to share, access and collaborate with, will purely be documents (word, excel, pdfs).

Can anyone recommend a system that has a very easy / small learning curve, as some of the users are not so advanced when it comes to IT.

I was thinking of using Google Drive or Dropbox, however Google Drive allows you to comment and intereact with the users?

Thanks in advance for any advice on this.
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Question by:oo7ml
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Joe Winograd, EE MVE 2015&2016 earned 500 total points
ID: 40454240
I use several products from the Zoho folks:
https://www.zoho.com/

All of their products are cloud-based. One of them is Zoho Projects:
https://www.zoho.com/projects/

It has a free version, but only for one project and 10MB of file storage — the latter restriction probably wouldn't work for you, but there's a version for $20/month that allows 20 projects and 5GB of storage. Here's the full pricing table:
https://www.zoho.com/projects/zohoprojects-pricing.html

Another one of their products is Zoho Docs:
https://www.zoho.com/docs/

Once again, there's a free version, as well as reasonably priced paid versions:
https://www.zoho.com/docs/zoho-docs-pricing.html

I have found Zoho products to be easy to learn and use, and have introduced them into several companies with users who are not technically savvy (especially Zoho CRM. Based on the brief description of your requirements in the question, I think that the combination of Zoho Projects and Zoho Docs will likely work for you. In fact, it's possible you may not even need Projects. The Docs product by itself provides collaboration features, including Check-in/Check-out and version control (Revisions). Here's a link to the Help documentation for the Online Collaboration features of Zoho Docs:
https://www.zoho.com/docs/help/online-collaboration.html

As a disclaimer, I want to emphasize that I have no affiliation with this company and no financial interest in it whatsoever. I am simply a happy user/customer. Regards, Joe
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