Excel formula help
Hello, I have an excel spreadsheet with a great deal of data. I'm looking for a few clean formulas to make the process better/work.
there overall report is about 8000 line items detailing task assignment. The current spreadsheet includes: Department, Task assignment date, task compeltion date. Please note the task is due 20 days after open.
So, What i need to pull is a report/sheet with the following columns of information:
Department
-Number of Task by Department
-Number completed by due date
-Number still open (no completion date)
-Number NOT competed on time (includes those that were compelted after the 20day due date and those not completed at all(no completion date))
-Percentage of tasks completed late (includes not compelted)
there overall report is about 8000 line items detailing task assignment. The current spreadsheet includes: Department, Task assignment date, task compeltion date. Please note the task is due 20 days after open.
So, What i need to pull is a report/sheet with the following columns of information:
Department
-Number of Task by Department
-Number completed by due date
-Number still open (no completion date)
-Number NOT competed on time (includes those that were compelted after the 20day due date and those not completed at all(no completion date))
-Percentage of tasks completed late (includes not compelted)
Wayne Taylor (webtubbs)
Can you post an example workbook showing the layout of your data to enable us to better understand your requirements?
Howdy Wayne! :)
Here's a cobbled-together summary of what I think you're after.
I've done the Department Count
Not Completed count, and
Completed On Time count.
presumably for the Not Completed On Time count, you'd want to EXCLUDE projects that were still within their 20-day limit?
I also made an assumption that you only work Mon-Fri in all date calcs.
M--Personal-ee---task-schedule.xlsx
I've done the Department Count
Not Completed count, and
Completed On Time count.
presumably for the Not Completed On Time count, you'd want to EXCLUDE projects that were still within their 20-day limit?
I also made an assumption that you only work Mon-Fri in all date calcs.
M--Personal-ee---task-schedule.xlsx
Will try and stop by later, but gotta go now...
I also set all dates in a UK format - ddd dd-mm-yy
- you may want to change this if your location's different...
- you may want to change this if your location's different...
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Hi, is there any update on this? Thought I'd covered all the bases here, pretty much???
This is purely database task so if you connect your sheet to any SQL database then you may execute a few simple queries:
-Number of Task by Department
Of course, some of the above calculations would need clarification or fine tuning. Not all SQL engines support simple date subtraction. Etc.
If you need to report everything by Department simply add Department to the command as you can see in the first SQL example.
-Number of Task by Department
SELECT Department, COUNT(*) FROM YourDataTable GROUP BY DepartmentSELECT CompletionDate, COUNT(*) FROM YourDataTable GROUP BY CompletionDateSELECT COUNT(*) FROM YourDataTable WHERE CompletionDate IS NULLSELECT COUNT(*) FROM YourDataTable WHERE CompletionDate IS NULL OR CompletionDate-StartDate > 20You may simply divide the number of tasks from the previous step by total number of tasks.
I would also recommend to exclude not completed tasks before 20 days periodOf course, some of the above calculations would need clarification or fine tuning. Not all SQL engines support simple date subtraction. Etc.
If you need to report everything by Department simply add Department to the command as you can see in the first SQL example.
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