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How preparing a report including a window for a subfrom containing a small list of names

Posted on 2014-11-20
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Last Modified: 2014-11-26
Hi,

I am preparing a report to be printed, based on a form, This works fine.
The form contains a subform..linked to the form.  I usually prepare the report, with one line for any record of the subform. This works fine too.
But now I have a subform with only one column of short names.. And I don't want to waste one line per record on my report.. I would like these names to be set on the report like a series of continuous names, separated by something like a dot or a comma..

Thanks for any help

Jacques
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Question by:weissenb
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5 Comments
 
LVL 85
ID: 40455845
You'd have to create that in a query, and then use the query to drive that report. You can use the Concat function found here:

http://www.experts-exchange.com/Database/MS_Access/A_2380-Domain-Aggregate-for-Concatenating-Values-by-Group-in-Microsoft-Access.html
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LVL 38

Expert Comment

by:PatHartman
ID: 40456052
Or, you can set the subform to show multiple columns.  You should be able to get 4-5 columns across if you are only showing one field.
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Author Comment

by:weissenb
ID: 40456322
Thanks Scott,  I will go through the concat function. But the document is not so easy to understand..how I can do this in a query (My report is based on 3 queries, because I have some relations that need this).   But OK,  I will take the time if I am not able to follow PatHartman proposition..

Thanks also  PatHartman : this could really be the solution.  You saw it right, I never have more then 5 records in my subform (and only one field). So, if I could make MSAccess display them in a single (an unique) row, it would be perfect..But I don't see how I can display the 1-Field records of my subform in columns and not in rows.
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LVL 38

Accepted Solution

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PatHartman earned 2000 total points
ID: 40457509
Here are two pictures that may help.  
Design viewReport view
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Author Closing Comment

by:weissenb
ID: 40467979
This is just what I needed

Thanks
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