troubleshooting Question

Forward email attachment via Outlook 2010 vba macro and template with userform instead of inputbox

Avatar of HogRing
HogRing asked on
Outlook
5 Comments1 Solution606 ViewsLast Modified:
I have the following Outlook vba macro that works good, but I want to make it better.  I select an email with attachment in my inbox and activate the macro.  The macro prompts the user for input like First Name, then another prompt for Last Name, then another prompt for Statement Date, etc., etc.  It then calls an Outlook template and replaces text within the html body and subject of the template with the values entered at the inputbox prompts.  It also adds the attachment from the original email (in my case a pdf) along with some static text in the template.  

The down side is that the user gets several input boxes one after the other which is kind of clunky.  Also, if they accidentally triggered the macro they have to keep clicking OK on one input box after another to kill the macro instead of just being able to click cancel once to stop the prompts.

Is it possible to use a userform so that the end user just gets one prompt asking them to enter all the variables in one pop up where they could fill in all the fields and click okay just once or if appropriate click a cancel button to stop the macro from running any further?      

Here is the macro as it exist:

Sub Statement_Email()
Dim myItem As Outlook.MailItem
Dim myToBeForwarded As Outlook.MailItem
Dim strRecipient As String
Dim strStatementMonth As String
Dim strThroughDate As String
Dim strHTML As String

Dim fs As Object
Dim Atmt As Attachment
Dim FileName As String

Dim Inbox As MAPIFolder
Dim MyItems As Items
Dim objOutlookAttach As Outlook.Attachment

Set Inbox = GetNamespace("MAPI").GetDefaultFolder(olFolderInbox)
Set MyItems = Inbox.Items
Set myToBeForwarded = Application.ActiveExplorer.Selection(1)
Set fs = CreateObject("Scripting.FileSystemObject")

Set myItem = Application.CreateItemFromTemplate("C:\Users\username\AppData\Roaming\Microsoft\Templates\Statement.oft")
strHTML = myItem.HTMLBody

strLastName = InputBox("Recipients Last Name?")
strFirstName = InputBox("Recipients First Name?")
strPrefix = InputBox("Recipients Prefix (ex. Mr., Ms., Dr.)?")
strMatterID = InputBox("Matter Number?")
strStatementMonth = InputBox("What is the statement date?")
strThroughDate = InputBox("Services rendered through what date?")

myItem.HTMLBody = Replace(myItem.HTMLBody, "%STATEMENTMONTH%", strStatementMonth)
myItem.HTMLBody = Replace(myItem.HTMLBody, "%THROUGHDATE%", strThroughDate)
myItem.HTMLBody = Replace(myItem.HTMLBody, "%RECIPIENT%", strRecipient)
myItem.HTMLBody = Replace(myItem.HTMLBody, "%PREFIX%", strPrefix)
myItem.HTMLBody = Replace(myItem.HTMLBody, "%LASTNAME%", strLastName)
myItem.Subject = Replace(myItem.Subject, "%LASTNAME%", strLastName)
myItem.Subject = Replace(myItem.Subject, "%FIRSTNAME%", strFirstName)
myItem.Subject = Replace(myItem.Subject, "%MATTERID%", strMatterID)
 
For Each Atmt In myToBeForwarded.Attachments
    'save it in C:\temp
    FileName = "C:\TempPDF\" & Atmt.FileName
    Atmt.SaveAsFile FileName
    'now attach it to the new message
    Set objOutlookAttach = myItem.Attachments.Add(FileName)
    fs.deletefile FileName, True
Next
 
myItem.Display

End Sub
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