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Copy Outlook / Exchange Profile

Posted on 2014-11-26
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Last Modified: 2014-11-26
Hello Folks,

I am assisting an office with Outlook 2010 and 2013. They are running just one windows profile and using multiple Outlook profiles on each computer without cached Exchange mode. My question is, is there any way for me to copy the 5 Outlook profiles I have on one computer to another when I need to set up a new PC? I would want to copy:

-User Profile
-Email Signature
-Settings including turning off cached exchange mode and turning on the "always ask for credentials" option
-Public Folder Favorite settings

Is there a utility I could buy to do this?

Thanks!

-John
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Question by:JohnnyD74
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VB ITS earned 500 total points
ID: 40466591
No need to buy a third party utility, you can achieve this by exporting specific keys from the registry and copying over files/folders from their old PCs to their new machines.

Outlook 2010 profiles are stored here: HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles
Outlook 2013 profiles are stored here: HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook\Profiles

You will want to be wary of any third-party Outlook add-ins though when using the above keys. Might be a good idea to disable any third party ones and leave just the default Exchange add-ins enabled when you go to export the above keys. I would also copy over files in %AppData%\Microsoft\Outlook and %LocalAppData%\Microsoft\Outlook to the new PC for good measure.

Email signatures are stored in %AppData%\Microsoft\Signatures so simply copy over this entire directory to the new PC.

Outlook customizations are stored in this area of the registry: HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Outlook
Note: The key above is for Outlook 2010, replace 14.0 above with 15.0 for Outlook 2013.

Public Folder favorites along with all other Navigation Pane settings  are stored in the .xml file named after the Outlook profile in the %AppData%\Microsoft\Outlook directory, which we will have copied over in one of my steps above.
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Author Closing Comment

by:JohnnyD74
ID: 40467108
Thank you so much! Exactly what I needed to know :)
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