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Searching for files on a network file server

Posted on 2014-11-26
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Last Modified: 2014-12-04
Our organization stores many files on our local file server (basically a mapped shared drive). I am looking for software that will provide an interface (web-based or other) to our users to quickly search for files. The program must search the file contents as well as the names of files and folders. I tried Zoom by Wrensoft but it appears to be intended for search web sites rather than internal shared folders. We do not want an in-house document management system, just a powerful yet relatively simple search tool that is Windows-based. Does anyone have any suggestions?
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Question by:vlsllp
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NVIT earned 2000 total points
ID: 40468179
I use X1 Search. Works great.
Install it on each client.
- You can search on filename, folder, date, time, content... Did I miss anything?
- Searches mapped drives and UNC paths.
- After the install, the initial (seeding) index takes the longest. For us, usually overnight. Subsequent index updates are faster.
- You can schedule when indexing runs.
X1Sample.png
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Expert Comment

by:Eirman
ID: 40468185
The windows 7 file search system is more powerful that you think
http://windowssecrets.com/top-story/getting-the-most-from-windows-search-part-2/

I recommend that you go for a good file cataloguer that can also use keyword searches
You can locate a single file amongst a hundred thousand in a few seconds once you have catalogued everything.
http://www.techsupportalert.com/best-free-desktop-search-utility.htm
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by:NVIT
ID: 40468208
I forgot to mention, X1 Search can also control types of files indexed on a per folder basis.
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Author Comment

by:vlsllp
ID: 40481068
X1 Search does have a product called Rapid Discovery which provides a central index for the data (which we prefer to have) but I just received a quote for $30,000! Our budget is closer to 5K. Any other products out there which may fit the bill?
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by:NVIT
ID: 40481125
I have X1 Search (not Enterprise) installed on around 40 clients. Each is around $50 per seat.
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Author Comment

by:vlsllp
ID: 40481131
Does X1 Search (not Enterprise) index the network resources locally to each machine? I'm thinking we have too much data for that.
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by:NVIT
ID: 40481336
index the network resources locally to each machine?
Yes.

On my Windows 7 client, my X1 index data folder uses around 600 MB. I think the index size depends on the number of files indexed and the setting of "Max file size for content indexing". Mine is currently set at 20 MB.

My X1 GUI shows it indexed around 1.3 million files.

Hope that helps.
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