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Deerek11
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Xerox WorkCentre 7830 scanning documents to DOC files instead of PDF's

Hello I have a Xerox WorkCentre 7830 when I scan a document the only options I have is PDF, PDF/A, XPS, TIFF, JPEG but I need to scan in some documents and output to Word documents instead of pdf's ....I will be scanning in about 5000 documents so I am not sure if I should look into allowing the scanning to make all those pdf's and then find some app to convert pdf's to word doc's or do you guys have a better suggestion ...
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Robert Retzer

8/22/2022 - Mon
Robert Retzer

obviously you are looking at something that you can edit in word. Since the printer does not have MS office installed, it can not convert a scanned document into a doc file. This would make the cost of buying the Xerox printer expensive because it would require a license to use the MS office suite.  If you scan to an application on your computer such as word, then the word application would open up, but the scan would most likely be picture pasted into the word document. Something that can not be edited. I think the best way to work around this is scan it as a pdf and then convert it to a word document using some type of conversion software.
Deerek11

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Any suggestions on a free to low cost application that can handle 5000 pdf's to doc's
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hdhondt

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Deerek11

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So are you saying that after I scan in all the documents and it created pdf's that I will still need some OCR software or can I just use a pdf to word convertor application. ...Also the scanner can create XPS file would this be easier then pdf's
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hdhondt

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You are correct - as long as the PDF contains text. Unfortunately, a scan does not contain any text, only an image.
Robert Retzer

If you scan a document as a jpg or any other format then the whole scan would be a bunch of pixels and you can not edit the text on the page, but if you scan as a pdf any pictures will not be editable but the text in the pdf document will be recognized as text and it can indeed be edited. I have tried it and I was able to edit the text after scanning a poster to a pdf, I was able to edit the text portions of the poster after converting the pdf to word document. You do not need to have OCR software to convert the pixels to letters, this is already built into the pdf software. Years ago you needed ocr software to convert the pixels to text, but the pdf software such as adobe acrobat has the ocr software built into their software. I know this from experience scanning documents to a pdf and then being able to edit the text on the scanned document. Note if you scan in a picture format such as jpeg, gif, tif, etc then you can not edit the text in the scan, because it is recognized as a picture not as text.