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GMail, moving from pop3 to imap, moving PST file location

Posted on 2014-12-05
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Last Modified: 2014-12-13
Hi,
I used Outlook 2007 with gmail account as pop3. All rest of the question pertains to gmail.  I want to move to imap. I know the settings and created  imap account and stopped Send/Receive on  pop3, but did not delete it. The pop3 folders are intact. In pop3 I had my own custom folders and rules. I also have pst file 6gb on C drive which is SSD drive. I want:
1. Create identical folder structure in imap
2. Copy pop3 emails in those folders (as they appeared in pop3)
3. Set rules in imap as I had on pop3 (divert mail to corresponding folder)
4. Move pst file to different location as space on SSD is premium.
What is the best way to achieve this and ensure there is no duplication of emails?
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Question by:vakils
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VB ITS earned 500 total points
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Best way to do what you want would be to import the contents of the .PST file for the POP3 account into your IMAP account.

Firstly you'll need to locate the PST file for the POP3 account. Outlook 2007 places this file in the following location by default:
C:\Users\username\AppData\Local\Microsoft\Outlook\
You can also use Mail > Data Files and E-mail tabs  in Control Panel to verify the location of the PST file.

Copy the rules to your IMAP account using the steps in this article: http://office.microsoft.com/en-au/outlook-help/copy-a-rule-HP010096702.aspx
Disable the rules once you've copied them over as we haven't transferred over the folders and items from you POP3 account just yet.

Next, close the PST file in Outlook if you have it open otherwise Outlook won't let you import the file:
Right click on the PST file for your POP3 account in Outlook > Close "PST file" > close Outlook then re-open it as Outlook will still have a lock on the PST file.
Close-PST-file.png
In Outlook, click on File > Import and Export... > Import from another program or file > Next > scroll down a bit then select Personal Folder File (.pst) > Next > click on the Browse button > browse to the location of your PST file > select the Do not import duplicates option (this is important as you do not want duplicates) > Next > In the Select folder to import from box make sure you left click the name of your POP3 account at the very top > tick the Include subfolders box > then select Import items into the same folder in: <Name of IMAP Account> > click Finish to start the import process.
Import-PST.pngNow go into Rules and Alerts in Outlook and fix up any rules that might have any errors (these should appear in red text).

Once you're comfortable with everything, remove the old POP3 account in Control Panel > Mail > E-mail Accounts... then move the PST file off your SSD.
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Author Comment

by:vakils
ID: 40495487
Hi,
Sorry for the delay. I just installed a bigger capacity SSD. The GMail Pop3 account has custom folders. If I import the Pop3 PST file to Imap Gmail, will it create those folders and populate them with email? Or just drag and drop folders from POP3 to IMap?
Thanks!
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by:VB ITS
ID: 40495488
It will import everything from the PST file into IMAP, including any custom created folders. This is provided you tick the Include subfolders box as shown in the screenshot in my previous post.
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Author Comment

by:vakils
ID: 40495583
OK. I will give it a shot. How will Inbox and Sent folders be treated? I read that they are special folders.
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LVL 24

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by:VB ITS
ID: 40496006
OK. I will give it a shot. How will Inbox and Sent folders be treated? I read that they are special folders.
Nothing really special about them when you're importing from a POP3 account so you should be good to go. Just make sure you make a copy of your PST file before you begin the import process in case something goes awry.
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by:vakils
ID: 40496892
Hi
I successfully imported to Imap. The folders were created. A couple of folders did not create, I dragged and dropped from POP3 folders. Now all looks OK. Most importantly, I can sync across multiple devices, so I don't have to read email again if I switched devices.
Thanks!
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Author Closing Comment

by:vakils
ID: 40496901
Thanks for the help!
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by:VB ITS
ID: 40497849
Glad you got it sorted.
Most importantly, I can sync across multiple devices, so I don't have to read email again if I switched devices.
It's quite nice, isn't it? :)
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