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File Indexing Platform

Posted on 2014-12-07
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Last Modified: 2015-02-02
We have a WIndows 2012 file server with 1.1 million files in 75,000 folders. We are about to expand dramatically. Our small staff have excellent file management skills and are very comfortable with Windows' file/folder system. Most of us have been working together for over 15 years, and we developed our folder hierarchy over that time. New staff will not have the same familiarity with our system. Although our files are well organized, we realize that this organization will not be sufficient as we grow in both our staff and our file count. File tagging is a great idea; folders don't matter as much when files are tagged. Unfortunately, we could never manually tag our existing files. Is there software that can index files and provide a search interface? We are willing to make the necessary investment. What are our options?
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Question by:TUMIhq
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Michael Fowler earned 500 total points
ID: 40486214
It sounds like what you really need is document management software of which there are quite a few eg

http://www.businessnewsdaily.com/6091-best-document-management-programs.html

These programs will create a database containing the metadata on each document and many will also index the data in the documents to enable advanced searching. I have have personally used iManage Filesite and really liked this product especially since it integrates directly into Outlook and is very easy to use but as this product is primarily aimed at the legal industry and has a matter based approach it may not be the best choice for you.

I would do some research online develop your requirements and then get quotes from your top picks. From your description moving from a Network Drive to a EDMS will require some professional assistance and this will need to be included in the quote
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