We help IT Professionals succeed at work.

Import multiple PST archive files into Outlook 2010

pelampe
pelampe asked
on
907 Views
Last Modified: 2015-01-16
Hello,

I had to recently reset my user ID in Windows 7 and lost all my Outlook settings - which included all of my archived files that automatically were loaded back into Outlook after each archive event.

I have accumulated ~30 archive files over the course of time.

As a result, I am now faced with the prospect of re-loading these all over again, one-by-one.

Is there a way bulk load ALL 30 of these in one shot?  Each PST ranges from 80 to 390mb, with average size around 200mb.

TIA for your replies.
Comment
Watch Question

JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
No. You need to import each one. Outlook will not do multiple imports and I have not seen a third party tool to do this.
pelampeGIS Analyst

Author

Commented:
Have you heard of this program?

http://www.systoolsgroup.com/add-pst.html

$29.

I've used one of their other products "Outlook PST Viewer" in the past (free version) and it's decent, but I did not know that there was a 3rd party program for this application (mulitple PST files) as well.
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
No, I have not heard of that program and so I cannot comment.

Also, as I read your post again and focus on Archives (which I use all the time), there is no need to even import them.

Set up Outlook and determine where Outlook stores its files. Copy the Archive (.PST) files into the same folder.

Then you only need to open them. For Archives, no need to import.
CERTIFIED EXPERT

Commented:
I also haven't seen any other way than importing one by one.
I just wanted to ask you if it is really necessary to have that big amount of pst files?
I normally try to have pst files smaller than 5GBs, but I have seen pst files bigger than 25GBs. Outlook 2010 has default pst size limit set to 50GBs. So having 3 psts instead of 30 will ease your life.
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Just another point as I think about this. You really do not want to import all your archives into your main PST. Then you just have to archive all over again. Just open your archives as you need to.
pelampeGIS Analyst

Author

Commented:
John:  I meant "Open" and not "Import", actually.

Davorin:  Are you saying to "Merge" all 30 of these into ONE single PST file?  How is that done?

Have you seen this article?  http://www.msoutlook.info/question/207
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
So just copy the files to your folder and open as needed. You cannot open them all at once. There is no way for that.
pelampeGIS Analyst

Author

Commented:
John:  when you say "copy the files to your folder and open as needed" - how can I do that "copy" action?  I thought I had to go to the "FILE" and then "OPEN" dialogs to initialize the "OPEN" command.
Business Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018
Commented:
This one is on us!
(Get your first solution completely free - no credit card required)
UNLOCK SOLUTION
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018
Commented:
This one is on us!
(Get your first solution completely free - no credit card required)
UNLOCK SOLUTION
pelampeGIS Analyst

Author

Commented:
1 - I have Win7, 64 bit.

2 - That is part of my issues.  Due to the computer having a SS HD, space is limited.  So what I've been doing when archiving is manually pointing to my D:\Backups\Outlook (which is 0.5 TB).

Now, for this process, I will have to "Open" them manually one-by-one.  Is there a way to "Force" Outlook to put them in the D:\Backups\Outlook instead of the Outlook data folder by default?
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
You can put the Archives on another drive, but then you need to point Outlook to them. I do not of any way to automate all this. You have a huge pile of archives. I have 20 years of emails and about 5 archives.
CERTIFIED EXPERT
Commented:
This one is on us!
(Get your first solution completely free - no credit card required)
UNLOCK SOLUTION
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
@pelampe  - Thanks, and I was happy to help.

Gain unlimited access to on-demand training courses with an Experts Exchange subscription.

Get Access
Why Experts Exchange?

Experts Exchange always has the answer, or at the least points me in the correct direction! It is like having another employee that is extremely experienced.

Jim Murphy
Programmer at Smart IT Solutions

When asked, what has been your best career decision?

Deciding to stick with EE.

Mohamed Asif
Technical Department Head

Being involved with EE helped me to grow personally and professionally.

Carl Webster
CTP, Sr Infrastructure Consultant
Empower Your Career
Did You Know?

We've partnered with two important charities to provide clean water and computer science education to those who need it most. READ MORE

Ask ANY Question

Connect with Certified Experts to gain insight and support on specific technology challenges including:

  • Troubleshooting
  • Research
  • Professional Opinions
Unlock the solution to this question.
Join our community and discover your potential

Experts Exchange is the only place where you can interact directly with leading experts in the technology field. Become a member today and access the collective knowledge of thousands of technology experts.

*This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

OR

Please enter a first name

Please enter a last name

8+ characters (letters, numbers, and a symbol)

By clicking, you agree to the Terms of Use and Privacy Policy.