?
Solved

How to add a username for multiple users in Lotus

Posted on 2014-12-09
6
Medium Priority
?
144 Views
Last Modified: 2014-12-10
Hi
I want to add an additional username to all my users but it will be a pain adding the username one by one. How can I automate this? With an agent?
0
Comment
Question by:Bes4dmin
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 4
  • 2
6 Comments
 
LVL 46

Expert Comment

by:Sjef Bosman
ID: 40488565
Why do you want to update all personal address books? That's not the Notes spirit... ;-)

Why not have one central address book and share that? There are organisations that put names and addresses in the server address book. There are others that create a 2nd address book on the server for sharing addresses. And there are some that use a Notes CRM application that is enabled as address book on the Domino server.
0
 
LVL 1

Author Comment

by:Bes4dmin
ID: 40488711
The thing is that we have changed our Windows login format from Username: FirstName.LastName to FL (Inital Letters) and we want to match that in Lotus Notes. So when a user open Lotus Notes he/she login with FL instead of the old Firstname.Lastname.
This is mainly because our users get confuse.
0
 
LVL 46

Expert Comment

by:Sjef Bosman
ID: 40488732
Is it the Notes client login or the web login using a browser?

If it's the first, did you set up the Single Sign-On feature?
If not, I'm a bit puzzled: when logging into Notes, a user doesn't have to type his user name. Assuming the Notes user name will stay John Doe/ACME, he will still be John Doe to the Notes community.

If it's the browser, you can add lots of user name alternatives to the Short name/UserID field in a Person name in the server name and address book (a.k.a. Domino dictionary).

Please help me understand better: at what moment exactly do you want the user to see or type his shortened name in Notes?
0
VIDEO: THE CONCERTO CLOUD FOR HEALTHCARE

Modern healthcare requires a modern cloud. View this brief video to understand how the Concerto Cloud for Healthcare can help your organization.

 
LVL 1

Author Comment

by:Bes4dmin
ID: 40488943
Both Notes client and web login. Not all Notes clients have SSO yet although we are implementing the feature.
So most importantly is the web login.

You said "If it's the browser, you can add lots of user name alternatives to the Short name/UserID field in a Person name in the server name and address book (a.k.a. Domino dictionary)." I know this but how can I automate the process? I want to avoid to manually edit every single user
0
 
LVL 46

Expert Comment

by:Sjef Bosman
ID: 40489064
Ah, got it, you want to update all Person documents in the server's name and address book. Yes indeed, you can do that with an agent. How many are there, and if you intend to automate this entirely, are you sure there are no duplicates?

E.G. John Doe and Jack Daniels would have the same login (Jack's never there, I know...)
0
 
LVL 46

Accepted Solution

by:
Sjef Bosman earned 2000 total points
ID: 40489105
Make a (local) copy of the address book first, and then add this formula agent:

code:= @Implode(@Left(FirstName:LastName; 1); "");
@If(!@IsMember(code; ShortName);
      @SetField("ShortName"; code:ShortName);
      "")

If you have a file with all ids and short ids, that's a different story.
0

Featured Post

On Demand Webinar - Networking for the Cloud Era

This webinar discusses:
-Common barriers companies experience when moving to the cloud
-How SD-WAN changes the way we look at networks
-Best practices customers should employ moving forward with cloud migration
-What happens behind the scenes of SteelConnect’s one-click button

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

  In today’s Arena we can’t imagine our lives without Internet as we are highly used to of it. If we consider our life style just for only 2 min we found that face to face communication is swapped by e-communication.  Every Where from Works place to…
Article by: Rob
Notes 8.5 Archiving Steps and Tips This article covers setting up a Notes archive, and helps understand some of the menu choices making setting up and maintaining a Notes archive file easier.
In this brief tutorial Pawel from AdRem Software explains how you can quickly find out which services are running on your network, or what are the IP addresses of servers responsible for each service. Software used is freeware NetCrunch Tools (https…
In this video, Percona Director of Solution Engineering Jon Tobin discusses the function and features of Percona Server for MongoDB. How Percona can help Percona can help you determine if Percona Server for MongoDB is the right solution for …
Suggested Courses

764 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question