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How to add a username for multiple users in Lotus

Hi
I want to add an additional username to all my users but it will be a pain adding the username one by one. How can I automate this? With an agent?
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Bes4dmin
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Bes4dmin
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1 Solution
 
Sjef BosmanGroupware ConsultantCommented:
Why do you want to update all personal address books? That's not the Notes spirit... ;-)

Why not have one central address book and share that? There are organisations that put names and addresses in the server address book. There are others that create a 2nd address book on the server for sharing addresses. And there are some that use a Notes CRM application that is enabled as address book on the Domino server.
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Bes4dminAuthor Commented:
The thing is that we have changed our Windows login format from Username: FirstName.LastName to FL (Inital Letters) and we want to match that in Lotus Notes. So when a user open Lotus Notes he/she login with FL instead of the old Firstname.Lastname.
This is mainly because our users get confuse.
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Sjef BosmanGroupware ConsultantCommented:
Is it the Notes client login or the web login using a browser?

If it's the first, did you set up the Single Sign-On feature?
If not, I'm a bit puzzled: when logging into Notes, a user doesn't have to type his user name. Assuming the Notes user name will stay John Doe/ACME, he will still be John Doe to the Notes community.

If it's the browser, you can add lots of user name alternatives to the Short name/UserID field in a Person name in the server name and address book (a.k.a. Domino dictionary).

Please help me understand better: at what moment exactly do you want the user to see or type his shortened name in Notes?
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Bes4dminAuthor Commented:
Both Notes client and web login. Not all Notes clients have SSO yet although we are implementing the feature.
So most importantly is the web login.

You said "If it's the browser, you can add lots of user name alternatives to the Short name/UserID field in a Person name in the server name and address book (a.k.a. Domino dictionary)." I know this but how can I automate the process? I want to avoid to manually edit every single user
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Sjef BosmanGroupware ConsultantCommented:
Ah, got it, you want to update all Person documents in the server's name and address book. Yes indeed, you can do that with an agent. How many are there, and if you intend to automate this entirely, are you sure there are no duplicates?

E.G. John Doe and Jack Daniels would have the same login (Jack's never there, I know...)
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Sjef BosmanGroupware ConsultantCommented:
Make a (local) copy of the address book first, and then add this formula agent:

code:= @Implode(@Left(FirstName:LastName; 1); "");
@If(!@IsMember(code; ShortName);
      @SetField("ShortName"; code:ShortName);
      "")

If you have a file with all ids and short ids, that's a different story.
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