?
Solved

How to add a username for multiple users in Lotus

Posted on 2014-12-09
6
Medium Priority
?
150 Views
Last Modified: 2014-12-10
Hi
I want to add an additional username to all my users but it will be a pain adding the username one by one. How can I automate this? With an agent?
0
Comment
Question by:Bes4dmin
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 4
  • 2
6 Comments
 
LVL 46

Expert Comment

by:Sjef Bosman
ID: 40488565
Why do you want to update all personal address books? That's not the Notes spirit... ;-)

Why not have one central address book and share that? There are organisations that put names and addresses in the server address book. There are others that create a 2nd address book on the server for sharing addresses. And there are some that use a Notes CRM application that is enabled as address book on the Domino server.
0
 
LVL 1

Author Comment

by:Bes4dmin
ID: 40488711
The thing is that we have changed our Windows login format from Username: FirstName.LastName to FL (Inital Letters) and we want to match that in Lotus Notes. So when a user open Lotus Notes he/she login with FL instead of the old Firstname.Lastname.
This is mainly because our users get confuse.
0
 
LVL 46

Expert Comment

by:Sjef Bosman
ID: 40488732
Is it the Notes client login or the web login using a browser?

If it's the first, did you set up the Single Sign-On feature?
If not, I'm a bit puzzled: when logging into Notes, a user doesn't have to type his user name. Assuming the Notes user name will stay John Doe/ACME, he will still be John Doe to the Notes community.

If it's the browser, you can add lots of user name alternatives to the Short name/UserID field in a Person name in the server name and address book (a.k.a. Domino dictionary).

Please help me understand better: at what moment exactly do you want the user to see or type his shortened name in Notes?
0
Independent Software Vendors: We Want Your Opinion

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

 
LVL 1

Author Comment

by:Bes4dmin
ID: 40488943
Both Notes client and web login. Not all Notes clients have SSO yet although we are implementing the feature.
So most importantly is the web login.

You said "If it's the browser, you can add lots of user name alternatives to the Short name/UserID field in a Person name in the server name and address book (a.k.a. Domino dictionary)." I know this but how can I automate the process? I want to avoid to manually edit every single user
0
 
LVL 46

Expert Comment

by:Sjef Bosman
ID: 40489064
Ah, got it, you want to update all Person documents in the server's name and address book. Yes indeed, you can do that with an agent. How many are there, and if you intend to automate this entirely, are you sure there are no duplicates?

E.G. John Doe and Jack Daniels would have the same login (Jack's never there, I know...)
0
 
LVL 46

Accepted Solution

by:
Sjef Bosman earned 2000 total points
ID: 40489105
Make a (local) copy of the address book first, and then add this formula agent:

code:= @Implode(@Left(FirstName:LastName; 1); "");
@If(!@IsMember(code; ShortName);
      @SetField("ShortName"; code:ShortName);
      "")

If you have a file with all ids and short ids, that's a different story.
0

Featured Post

Technology Partners: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

For Desktop Techs: How to retain a user's Notes configuration data when swapping out the end user's computer. (Assuming that you are not upgrading to a completely different version of Notes client) All you need to do is: 1) install Notes o…
Notes Document Link used by IBM Notes is a link file which aids in the sharing of links to documents in email and webpages. The posts describe the importance and steps to create a Lotus Notes NDL file in brief.
This course is ideal for IT System Administrators working with VMware vSphere and its associated products in their company infrastructure. This course teaches you how to install and maintain this virtualization technology to store data, prevent vuln…
Visualize your data even better in Access queries. Given a date and a value, this lesson shows how to compare that value with the previous value, calculate the difference, and display a circle if the value is the same, an up triangle if it increased…
Suggested Courses

650 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question