How to add a username for multiple users in Lotus

Posted on 2014-12-09
Last Modified: 2014-12-10
I want to add an additional username to all my users but it will be a pain adding the username one by one. How can I automate this? With an agent?
Question by:Bes4dmin
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Expert Comment

by:Sjef Bosman
ID: 40488565
Why do you want to update all personal address books? That's not the Notes spirit... ;-)

Why not have one central address book and share that? There are organisations that put names and addresses in the server address book. There are others that create a 2nd address book on the server for sharing addresses. And there are some that use a Notes CRM application that is enabled as address book on the Domino server.

Author Comment

ID: 40488711
The thing is that we have changed our Windows login format from Username: FirstName.LastName to FL (Inital Letters) and we want to match that in Lotus Notes. So when a user open Lotus Notes he/she login with FL instead of the old Firstname.Lastname.
This is mainly because our users get confuse.
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Expert Comment

by:Sjef Bosman
ID: 40488732
Is it the Notes client login or the web login using a browser?

If it's the first, did you set up the Single Sign-On feature?
If not, I'm a bit puzzled: when logging into Notes, a user doesn't have to type his user name. Assuming the Notes user name will stay John Doe/ACME, he will still be John Doe to the Notes community.

If it's the browser, you can add lots of user name alternatives to the Short name/UserID field in a Person name in the server name and address book (a.k.a. Domino dictionary).

Please help me understand better: at what moment exactly do you want the user to see or type his shortened name in Notes?
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Author Comment

ID: 40488943
Both Notes client and web login. Not all Notes clients have SSO yet although we are implementing the feature.
So most importantly is the web login.

You said "If it's the browser, you can add lots of user name alternatives to the Short name/UserID field in a Person name in the server name and address book (a.k.a. Domino dictionary)." I know this but how can I automate the process? I want to avoid to manually edit every single user
LVL 46

Expert Comment

by:Sjef Bosman
ID: 40489064
Ah, got it, you want to update all Person documents in the server's name and address book. Yes indeed, you can do that with an agent. How many are there, and if you intend to automate this entirely, are you sure there are no duplicates?

E.G. John Doe and Jack Daniels would have the same login (Jack's never there, I know...)
LVL 46

Accepted Solution

Sjef Bosman earned 500 total points
ID: 40489105
Make a (local) copy of the address book first, and then add this formula agent:

code:= @Implode(@Left(FirstName:LastName; 1); "");
@If(!@IsMember(code; ShortName);
      @SetField("ShortName"; code:ShortName);

If you have a file with all ids and short ids, that's a different story.

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