Exchange Server Rule?
Posted on 2014-12-10
Here is my scenario, sales people in my company are going to use an Outlook template to send an email to their manager to get 'an approval' for orders. The sales manager will then email their approval back to the sales person.
Based on something in the template as a trigger, how can I save/copy, etc both emails into another mailbox in the event any type of auditing needs to be done? In other words if someone later on down the road wanted to see copies of the email asking for authorization and a copy of the email granting authorization? I am thinking I would just like to set up a mailbox to hold some sort of copy of all these template tranactons...kind of like a repository...but not sure how to go about it?
One thing we dont want to have to do (I'm thinking" is to have to include an email in the template itself that would direct copies to the mailbox because then it would be dependent on the 'reply all' feature by all parties... unless there is a way to hardcode it?
We are trying to keep it as simple and transparent as possible...we are dealing with upper, upper management, so the use of an Outlook 'form' or anything like that is not desirable. Just want to capture copies of certain emails and hold them in a mailbox in the then event we ever need to look at them.
Thanks for any ideas/thoughts.