We help IT Professionals succeed at work.

How to add, remove and edit MS Outlook Tasks and Calendar Items using MS Access

318 Views
Last Modified: 2014-12-29
I would like to produce a CRM system in MS Access 2007 for multiple users.  As part of the system I would like tasks and calendar items (planned visits to prospects) to appear in MS Outlook.  I would like to be able to add, edit and remove these tasks and calendar items within the MS Access application and have them automatically updated in Outlook.

I found the following article helpful:
http://www.experts-exchange.com/Software/Office_Productivity/Office_Suites/MS_Office/A_4316-Automate-Outlook-in-VBA-with-the-OutlookCreateItem-Class.html
but this only creates the items so I'm not sure about editing/removing them from within the MS Access application.

What is the best way to go about doing this and how easy is it to do? (I'm very experienced with MS Access / VBA, but I have limited MS Office automation experience.)
Comment
Watch Question

CERTIFIED EXPERT
Top Expert 2016
Commented:
This one is on us!
(Get your first solution completely free - no credit card required)
UNLOCK SOLUTION

Author

Commented:
Hi Rgonzo,
Thanks for that.  If I want to edit/delete a particular item originally created by the Access application (there might be several on the same due date) how would I do that?  
Thanks
CERTIFIED EXPERT
Top Expert 2016

Commented:
You could save the EntryID in Access when creating your task to be able to retrieve it

See limitations
http://msdn.microsoft.com/en-us/library/office/ff868464(v=office.15).aspx
CERTIFIED EXPERT
Top Expert 2016
Commented:
This one is on us!
(Get your first solution completely free - no credit card required)
UNLOCK SOLUTION

Author

Commented:
Rgonzo: your last post looks promising. I'll give that a try before coming back and awarding points.  Thanks.
CERTIFIED EXPERT
Top Expert 2009

Commented:
My Working with Outlook ebook has many examples of working with Outlook items of various sorts from Access (it includes sample databases).  I can't give a direct plug here, but you can find it on the Office Watch Website.  

There are also several free code samples on the Code Samples page of my Website:

http://www.helenfeddema.com/Code Samples.htm

Author

Commented:
Thanks for the help Rgonzo and sorry for the delay in the award.
Unlock the solution to this question.
Join our community and discover your potential

Experts Exchange is the only place where you can interact directly with leading experts in the technology field. Become a member today and access the collective knowledge of thousands of technology experts.

*This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

OR

Please enter a first name

Please enter a last name

8+ characters (letters, numbers, and a symbol)

By clicking, you agree to the Terms of Use and Privacy Policy.