Solved

how to archive selected messages in Outlook 2013

Posted on 2014-12-11
6
148 Views
Last Modified: 2014-12-18
Hi,

I have correspondence (sent and received) with a particular person in my Outlook messages.  I have two questions about this:

1) How can I save all these specific messages into a text file I can send?

2) How can I archive these messages?

Thanks!
0
Comment
Question by:ugeb
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
6 Comments
 
LVL 94

Assisted Solution

by:John Hurst
John Hurst earned 250 total points
ID: 40495197
For 1, open the message and use File Save As. Change the type from msg to txt and save it. You will have to add the text messages together with a text editor like Notepad.

For 2, Archive works by folder (not by message). Put the messages to be archived in a folder and then look in the folder properties to ensure Auto Archive is turned on this folder.
0
 
LVL 3

Expert Comment

by:mrodriques
ID: 40495328
Optionally for part 2, you can also create a rule that would programmatically move the emails to a specific folder based on sender and receiver, then set that folder to archive after 1 day.

Basically, what John said with the addition of a rule to automate the process.
0
 
LVL 11

Author Comment

by:ugeb
ID: 40496524
Doing these individually is the obvious way, but it's way too manual.   I need to do this for many messages, and I'm asking because I can't do these individually.

Is there maybe a macro that can do this?
0
MS Dynamics Made Instantly Simpler

Make Your Microsoft Dynamics Investment Count  & Drastically Decrease Training Time by Providing Intuitive Step-By-Step WalkThru Tutorials.

 
LVL 94

Expert Comment

by:John Hurst
ID: 40496538
I have not seen a macro that will convert "some lot of messages" into text. Also I have not seen a macro that will archive "some lot of messages" into folders.

If you are going back in time and trying to do what rules might have done at the time the message came in, then you really have to do it manually.
0
 
LVL 14

Accepted Solution

by:
Alexei Kuznetsov earned 250 total points
ID: 40504292
As for the text files. There is a solution provided by the free Export Messages to Text Files utility. You will be able to select the required messages and save all of them to plain text files using right-click menu. Or select a number of Outlook folders and save all messages from these selected folder to text files.

DISCLAIMER: I recommend mentioned utilities because I'm one of the developers, so feel free to ask any further questions.

Not sure what do you mean by "archive". If you want to apply your AutoArchive rule to the selected messages immediately then why do you even need this? AutoArchiving takes care of it. If you want to move these messages to some folder, then you can do that using Outlook built-in "Move" function. How exactly do you want to archive your messages?
0
 
LVL 94

Expert Comment

by:John Hurst
ID: 40507231
@ugeb  - Thank you and I was happy to help as far as I could.
0

Featured Post

MS Dynamics Made Instantly Simpler

Make Your Microsoft Dynamics Investment Count  & Drastically Decrease Training Time by Providing Intuitive Step-By-Step WalkThru Tutorials.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

What does UTC stand for?  “Coordinated Universal Time” – Think of this as the true time on Planet Earth that never changes with the exception of minor leap seconds here and there to account for the changes in the planet's rotation.   What does th…
How to resolve IMCEAEX NDRs in Exchange or Exchange Online related to invalid X500 addresses.
Many of my clients call in with monstrous Gmail overloading issues with Outlook. A quick tip is to turn off the All Mail and Important folders from synching. Here is a quick video I made to show you how to turn off these and other folders in Gmail s…
CodeTwo Sync for iCloud (http://www.codetwo.com/sync-for-icloud?sts=6554) automatically synchronizes your Outlook 2016, 2013, 2010 or 2007 folders with iCloud folders available via iCloud Control Panel. This lets you automatically sync them with…

726 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question