Multiple Outlook Calendars
I am running Outlook 2013 on a Windows 7 computer. Under "Calendar" my Outlook shows a number of calendars (see attachment):
I only use one "Calendar - Outlook". Unfortunately, when someone sends me a meeting invitation the appointment shows up in the second Calendar, which (if I remember) I then need to copy to my Outlook Calendar. Is there any way to make it so that there's only one calendar, and that invitations appear on my main calendar?
Thanks,
Phil
I only use one "Calendar - Outlook". Unfortunately, when someone sends me a meeting invitation the appointment shows up in the second Calendar, which (if I remember) I then need to copy to my Outlook Calendar. Is there any way to make it so that there's only one calendar, and that invitations appear on my main calendar?Thanks,
Phil
Last Comment
Alexei Kuznetsov
You need to set the Outlook storage (data file / mailbox) containing the Calendar - Outlook as a default in Outlook account settings.
ASKER
Thanks for responding. Attached you will see the two data files in my Outlook settings. Why do I have only two data files, but five calendars? Also, when I tried to delete the second data file it wouldn't let me because it said that file is connected to an email account. I don't want to risk losing my email.
Thoughts?
Outlook-Data-Files.PNG
Thoughts?
Outlook-Data-Files.PNG
SOLUTION
THIS SOLUTION IS ONLY AVAILABLE TO MEMBERS.
View this solution by signing up for a free trial.
Members can start a 7-Day free trial and enjoy unlimited access to the platform.
ASKER
I was able to delete the unused calendars (thank you). How do I make the incoming appointment requests be added to "Calendar - Outlook" (my default calendar) instead of the "Calendar (this computer only)"?
Please post the screenshot of your folder tree in the default storage (switch to Folders view in Outlook).
ASKER
See attached. Is this what you're asking for? All of my emails come into the phil.simmons252@gmail Inbox, and the appointment invitations go into the calendar attached to that folder. Can I eliminate the phil.simmons252@gmail data file and have everything go to the default Outlook folder? I would have to connect my email address to the default Outlook folder ... can I do that?
Thanks,
Phil
Folder-List-Screen-Shot.PNG
Thanks,
Phil
Folder-List-Screen-Shot.PNG
This screen is not what I asked for. Switch to Folders view (in the bottom of the folders list).
If phil.simmons252@gmail is configured as IMAP then no, you can't. If as a POP3 account then yes, you can.
If phil.simmons252@gmail is configured as IMAP then no, you can't. If as a POP3 account then yes, you can.
ASKER
Does this help? Also, I don't understand the difference between IMAP and POP3 ... does it have something to do with synchronizing with my iPhone? If I can't eliminate the phil.simmons252@gmail Outlook folder and only use the Outlook default calendar, I guess I'm stuck.
Folder-List-Screen-Shot-1.PNG
Folder-List-Screen-Shot-1.PNG
ASKER CERTIFIED SOLUTION
THIS SOLUTION IS ONLY AVAILABLE TO MEMBERS.
View this solution by signing up for a free trial.
Members can start a 7-Day free trial and enjoy unlimited access to the platform.
ASKER
Thank you
Just a warning: If you switch to POP3, you get a local copy of the message. Depending on whether you set the account to keep email copies forever or for a limited time on the server, or not at all, those are removed from the server on receive (or not yet), and not available if you access them e.g. from mobile or via the Web interface.
If the only app accessing this gmail account is your Outlook, you can switch to POP3 without hesitating. Otherwise ...
If the only app accessing this gmail account is your Outlook, you can switch to POP3 without hesitating. Otherwise ...
Qlemo, Google's POP3 implementation is pretty flexible. You can download mails without deleting them at all. And reset/redownload all messages at any time.
... as long as they are still there. If Outlook deletes the mail, there is nothing to "reset" or "redownload". Just saying.
Outlook
Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. Although often used mainly as an email application, it also includes a calendar, task manager, contact manager, note-taker, journal, and web browser.
105K
Questions
--
Followers
--
Top Experts
Get a personalized solution from industry experts
TRUSTED BY
