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LOTUS 123 ISSUE - SOMETIMES WHEN A FILE OR WORKSHEET IS SAVED - IT SEEMS TO GET LOST - we get a error that reads "not a vaild file" check extension etc so we cant reopen. no question on the name -

Sometimes when we save a file it is lost - we get a error that reads "not a valid file" with proper extension, etc.  However
there is NO QUESTION about the name and extension being correct and we can open in another place (c drive or network drives) IF we have remembered to save in all 3 places!  We had to resort to this triple saving - when we realized what was happening.  It happens on 3 different computers and users in the office.  Is there something we need to be doing differently or we can check to resolve this problem?
thanks in advance
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DUMASCOOP
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DUMASCOOP
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Sjef BosmanGroupware ConsultantCommented:
Support for Lotus 123 has stopped ages ago. You didn't tell what O/S you run it on, but if you have to continue to use it, I'd advise you to set up a Virtual Machine, with Windows98SE or Windows-XP, and install Lotus 123 on it. Recent systems might be too modern.

Would it be possible to convert the file to Excel or OpenOffice/LibreOffice? You need an older Excel version to get it done, max. Excel 2003 I think.
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DUMASCOOPAuthor Commented:
we are on windows 7 now - and upgraded the Lotus software at that point to function with that o/s.  but the problems didnt start happening until a few months after the new system was installed - so no doubt  there is a glitch.  I am just trying to find solutions to the glitch.  so tell me about this "virtual machine"  and what that entails.
We have a older xp server that we use to save files on - as well as a windows 7 that we all access and share worksheets.  
yes we can and do save lotus files as excel files - but the formulas dont always come across correctly and we are not has fluent in excel as we need to be - which is something we are working on.
I would like to know more about this virtual machine.
thanks for your comments
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Sjef BosmanGroupware ConsultantCommented:
It could be one of the MS updates, it could be updated firewall software, it could be pretty much anything.

The virtual machine idea is this, in a nutshell:
- take a good PC (4Gb, i5 or better will do nicely)
- install VirtualBox (Open Source) or VMWare
- it enables you to create a virtual PC on the real PC (a second machine running inside the real PC)
- a virtual machine (VM) can be configured with x Gb memory, y processors, networking, just like a real one
- install an older Windows version on it, e.g. Windows98SE (or did you throw them all in the dumpster?)
- install Lotus 123 on the VM as well

In this way, you'll run Lotus123 in an environment it's more used to, and all disk access is emulated by the VM. The files can still be on a network drive. And the costs are zero, only installation time.

Drawback: each Lotus 123 user's PC will have to have his own virtual machine installed. The user will need some instruction on how to start the VM, but it's pretty straightforward.

A tutorial: http://www.msfn.org/board/topic/170785-virtualbox-windows-98se-step-by-step/
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