Solved

Preserve mailbox data online for inactive user

Posted on 2014-12-17
5
76 Views
Last Modified: 2014-12-18
Hi, I have a need to preserve email data for ex-employees indefinitely. I am aware of exmerge but its cumbersome when you need to access data fast. Is there a way to store mailboxes online (on premises) with ability to search but no longer to receive email to those accounts. i wouldn't mind dumping all email data into one location (1 mailbox) but it would require 2x exmerge process... is in-place hold what i need?
thanks!
0
Comment
Question by:vnikulin
  • 2
  • 2
5 Comments
 
LVL 5

Expert Comment

by:jkeegan123
ID: 40505364
Exchange 2010 can command-line export a live mailbox to PST...that's the easiest way to take care of this.

1. Locate a permanent storage location for this media (i.e. NAS / USB External drive)
2. Export to PST using the "New-MailboxExportRequest - mailbox mailboxname -filepath \\UNC-file-path\share" command
3. Copy PST to storage after export.
4. Delete user mailbox permanently from active store.

Alternatively you could use a MAIL ARCHIVER like the BARRACUDA MAIL ARCHIVER, the 2TB version is about $10k to get into...smaller versions available.
0
 

Author Comment

by:vnikulin
ID: 40505397
right, but when u need to find something u have to import pst, and if its not there - than start going trough those other PST's again etc etc. ...
is there better solution in exch 2013?
0
 
LVL 5

Expert Comment

by:jkeegan123
ID: 40505402
You could leave it online indefinitely, but the cost of the storage and maintaining the mail store to store all that gets difficult.....

And if you ever needed to reference the PST again, you could just open the file without importing.
0
 
LVL 31

Accepted Solution

by:
Gareth Gudger earned 500 total points
ID: 40506077
Hi vnikulin,

With Exchange 2010 you could just keep the mailbox on the server. Then you can block messages to that mailbox through Delivery Restrictions.

Basically go to the Properties of the user, then go to the Mail Flow tab, Delivery Restrictions and in the Accept Messages From section switch the radio check box to Only Senders in the Following List. And leave the box empty.

See the following screenshot.

Restrictions.jpg
0
 

Author Closing Comment

by:vnikulin
ID: 40507649
thanks! i think i will leave it online with restricting inbound mail, and just create separate DB which i will backup to my DR instead of online backup


thanks everyone!
0

Featured Post

Do email signature updates give you a headache?

Constantly trying to correctly format email signatures? Spending all of your time at every user’s desk to make updates? Want high-quality HTML signatures on all devices, including on mobiles and Macs? Then, let Exclaimer solve all your email signature problems today!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Marketers need statistics and metrics like everybody else needs oxygen. In this article we explain how to enable marketing campaign statistics for Microsoft Exchange mail.
Read this checklist to learn more about the 15 things you should never include in an email signature.
In this Micro Video tutorial you will learn the basics about Database Availability Groups and How to configure one using a live Exchange Server Environment. The video tutorial explains the basics of the Exchange server Database Availability grou…
This video discusses moving either the default database or any database to a new volume.

867 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

15 Experts available now in Live!

Get 1:1 Help Now