Solved

How can I work with an Excel spreadsheet using Macro or VLookup?

Posted on 2014-12-18
8
91 Views
Last Modified: 2014-12-29
I would like to work with an Excel spreadsheet using either VLookup or a Macro to accomplish the following:

Column A contains item codes
Column B contains the item code description.
Column C contains the Item the Category.  (some of these will contain a number from 1 to 100, but many are blank, no data.

I would like to sort this data by Category, so that it lists in order, all lines it finds from 1 onward.  Grouping all 1s, 2s, 3s, and so forth, and leaving the blanks at the end after it does not find any more numbers.
0
Comment
Question by:100questions
  • 4
  • 3
8 Comments
 
LVL 24

Expert Comment

by:Phillip Burton
Comment Utility
Why not do a sort and then subtotal?

You could always record a macro to copy the sheet, sort then subtotal, and then play it back whenever you want.
0
 
LVL 27

Expert Comment

by:Glenn Ray
Comment Utility
You could sort and summarize this data using a PivotTable.

The Category would be the primary Row value, followed by the Item Code.

-Glenn
0
 

Author Comment

by:100questions
Comment Utility
Thanks.  Exactly I am looking for a sample Macro or an example of a Pivot Table for this purpose.
0
 
LVL 27

Accepted Solution

by:
Glenn Ray earned 500 total points
Comment Utility
Here's an example workbook with data and a PivotTable summary of the items by Category.  

I changed the PivotTable display settings to use the Classic layout so that the Item numbers and descriptions would appear in columns to the side, rather and subcategories below.  (PivotTable Options, Display tab, "Classic PivotTable layout...").  I also turned off subtotalling and hid the columns reserved for the Values (D:I).

Note that any blank categories appear on the bottom of the PivotTable.

Regards,
-Glenn
EE-Q28583684.xlsx
0
Better Security Awareness With Threat Intelligence

See how one of the leading financial services organizations uses Recorded Future as part of a holistic threat intelligence program to promote security awareness and proactively and efficiently identify threats.

 

Author Comment

by:100questions
Comment Utility
Thanks Glenn Ray.  How did you get it to have a Classic layout?  I want to try it with my data.
0
 

Author Comment

by:100questions
Comment Utility
Glenn Ray.  This seems to work, however it is not recognizing that 100 is not before 11, 12, 13 etc.. and that the number 2 is not after 19, etc..   I imagine that since the 1 or 2 is not entered as 01, or 02, then likely that's why it's not sorting well.
0
 

Author Closing Comment

by:100questions
Comment Utility
Thanks.  Works, however it is limited based on the numbering in my data 1 instead of 01, therefore it does not list the numbers from 1 to 100 in the correct order.
0
 
LVL 27

Expert Comment

by:Glenn Ray
Comment Utility
1) Classic Layout:  Right-click anywhere on the PivotTable.  Select "PivotTable Options..."  Click the "Display" tab.  Turn on the check box for "Classic PivotTable layout (enables dragging of fields in the grid)"

2) Your Category values are probably formatted as Text, rather than General/Numbers.  You'll have to change that in the source data in order for the PivotTable to sort them numerically.

-Glenn
0

Featured Post

How to run any project with ease

Manage projects of all sizes how you want. Great for personal to-do lists, project milestones, team priorities and launch plans.
- Combine task lists, docs, spreadsheets, and chat in one
- View and edit from mobile/offline
- Cut down on emails

Join & Write a Comment

This is pretty cool.  The purpose of this VB Script is to help you document where JAR (Java ARchive) files and specifically java class files are located so that you can address issues seen with a client or that you can speak intelligently with a dev…
This article is the result of a quest to better understand Task Scheduler 2.0 and all the newer objects available in vbscript in this version over  the limited options we had scripting in Task Scheduler 1.0.  As I started my journey of knowledge I f…
The viewer will learn how to create two correlated normally distributed random variables in Excel, use a normal distribution to simulate the return on different levels of investment in each of the two funds over a period of ten years, and, create a …
Graphs within dashboards are meant to be dynamic, representing data from a period of time that will change each time the dashboard is updated with new data. Rather than update each graph to point to a different set within a static set of data, t…

744 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

9 Experts available now in Live!

Get 1:1 Help Now