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imap email outlook

Posted on 2015-01-06
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Last Modified: 2015-01-16
I have an outlook 2013 account.  It is pop.  I want to go to imap with the account so I can mirror the outlook email with my iPhone email.  I will also have to change the iPhone to imap as well.  My question is, when I do switch to imap will I lose all of my emails because of the switch from pop to imap?  What is the best way to change from pop to imap and not lose emails?  Do I start a second account and then copy from pop to imap?
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Question by:mkramer777
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13 Comments
 
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Expert Comment

by:Qlemo
ID: 40533652
Your POP3 mails are stored in a local PST file. Add the IMAP account, and move the local mails from the PST file to IMAP. After that you can remove the POP3 account definition and the datafile.
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by:mkramer777
ID: 40533714
How do you move the local mails from the pst file to imap?
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Expert Comment

by:Qlemo
ID: 40533796
You just need to move the mails manually from one folder to another in Outlook.
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Author Comment

by:mkramer777
ID: 40535587
what about the slider about how long to keep mail off-line?  What is the difference between 1 month and all?  I want to keep as many emails as I can on the computer.  Can I keep all emails in my inbox and in the deleted items when I use an imps account?
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Qlemo earned 500 total points
ID: 40536000
That slider does not exist with IMAP, because that is always server-based. Local copies are considered at most temporary.
On phones there might be an optional limit for how much of the server's mails should get retrieved (like only for last month or so). On non-mobile devices this should not be the case, and Outlook does not have that setting.

If you do not delete IMAP mails manually, they are retained on the client and server, in the respective folders. There is no automated cleanup of them, unless you or the ISP set one up somehow.
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Author Comment

by:mkramer777
ID: 40536097
So if you delete the deleted items they are gone forever correct?
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Expert Comment

by:Qlemo
ID: 40536151
Deleted deleted items are gone, yes. You had two chances to not delete them :D.
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Author Comment

by:mkramer777
ID: 40536265
How long can deleted items stay in the deleted items folder?
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Expert Comment

by:Qlemo
ID: 40536337
There is no restriction by default, but the ISP might impose one.
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Author Comment

by:mkramer777
ID: 40538138
On the iPhone side of things with IMAP what will happen to the emails on the phone?  Will they go away?  DO I need to delete the existing account and start a new one or can I just change it from POP to IMAP?
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Expert Comment

by:Qlemo
ID: 40538176
You can't change the account type, AFAIK.
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Author Comment

by:mkramer777
ID: 40538222
so I have to start from scratch to change it from pop to imap on the iPhone or iPad?  Will I lose my contacts?
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Expert Comment

by:Qlemo
ID: 40538291
I don't know where you usually store contacts on iDevices (I don't apple), but if they are not in some iCloud, then they go with the POP3 account.
Contacts are not related to POP3 or IMAP - both are pure eMail procotols. The Apps can extract and store contact info, but that is totally up to them.
You can also just keep the POP3 account, but disable email polling.
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