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Lotus Notes Views display column from text field in computed subform.

Posted on 2015-01-15
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Last Modified: 2015-01-19
I am hoping someone can tell me if this is even possible or not. We have A LOT of information in Lotus Notes that we need to export.

I have exported some things to CSV using the export feature and that works fine, but the Body field of our documents is in a Computed Subform. I cant figure out how to get the Body to display in the View I have created so that the body is included in the export.

I know that I cant export Rich Text, so I have created a hidden field that basically includes all of the body as simple text. This should be available to include in the Views but I cant figure out how to do it.

Please help!!!
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Question by:zefon
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by:Sjef Bosman
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Body is a Rich Text field (usually), and Rich Text fields cannot be displayed in views. That's the end to that story.

Some work-arounds:
- you can add a field to the document (or maybe a column to the view) that uses @Abstract()
- you can also write your own export functions, in LotusScript or even in VB (using COM)
- you can extract all data in DXL format (Domino XML); it contains every detail all fields, and all rich text info

You're not going to ditch Domino by any chance, are you? If you are, is there anything I can do to convince you to keep the Domino server(s)? Other pastures usually seem greener, but often they are far away and poorly integrated...
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by:zefon
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Thank You for your response. We aren't ditching Domino, but we are moving away from using it as frequently. We have a document control program that runs on it and we are moving to a web based solution. We will be using Domino basically for archived information only. That being said, I have tried the @Abstract feature to basically replicate the Rich Text as basic Text but it didn't work. The field was populated with the information, but it wasn't hidden and it was causing our users to not be able to add or make changes to the documents. It was telling them the field was too small. Of course I was having to put the hidden field in a table for it to even be hidden. Using a hidden field alone wasn't being hidden at all. If you have any ideas on how I can correct that, I would love to hear them. :)
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Sjef Bosman earned 500 total points
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Any ordinary text field can contain no more than 32K text... Furthermore, the attachments that are created in the Rich Text field won't appear in the text field. So, if there are too many limitations to this approach, you'll have to try one of the other ways I mentioned above, of which the DXL/XML way seems the best (not the easiest). See the NotesDXLExporter class in the Designer Help database.

By the way, I assume you heard of XPages. If not: it is the web (development) environment of current Domino server releases that enables you to continue to use the Domino data whilst creating a completely new user interface. Maybe you could try to convert your application to XPages, and run it web-based?
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by:zefon
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I have heard of XPages, but am not familiar with using it. I was just looking for an easier way of exporting some information out of Notes, but it appears there really isn't. I will just continue going to each document for the info I need. Thanks again for your help!
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