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Publish a Room Calendar as Signage (Exchange 2010)

Posted on 2015-01-15
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Last Modified: 2015-01-26
I have an all-in-one PC mounted on a wall outside our conference room.  I want to be able to display the conference room's calendar for each day on this screen.

We have a Windows domain with Exchange 2010.  The conference room has a Room account configured on our Exchange system.

Ideally the display outside of the conference room would show ONLY the calendar data for that particular day, auto-fresh as reservations are added/removed by other users (so it is always current), and require no physical interaction.

I can't seem to find a method that would accomplish this that is not overly complicated.

Any suggestions would be greatly appreciated.  Thanks in advance.
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Question by:guruerror
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Iain MacMillan earned 2000 total points
ID: 40561721
various ways it can be done, some companies specialise in this area, other options are to run your own tablet/device and access the room's calendar via OWA (GoGet offers software only).  I've read that others have had a thin client setup and hidden away with just the video display and wireless link to make it all work.  Not very cheap, and if you don't have POE, nearby power etc, it can be a real pain to get it all working.  I was aiming to just show the daily schedule and perhaps offer editing later.

Some examples of the 2 companies i have looked at:

http://www.gogetcorp.com/ 
http://www.visix.com/meeting-room-signs.html
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by:guruerror
ID: 40570412
Both gogetcorp and visix solutions are very nice and would meet my need, but cost was an issue on this project.

The hardware solution that I ended up going with was to use an old iPad 2 and a MacLock secured wall mount ($110 shipped).  I mounted a recessed electrical outlet on the wall ($25 for the outlet and cable) behind the MacLock for the charger and configured the iPad to never auto-lock.  

The software solution that I found was the iCalendar app (v4.2.1, made by Symfonies).  iCalendar allowed me to customize the screen to a 'today' view to indicate the visible time range (8:00am - 5:00pm) and adjust the font size to make the iPad an 'easy read' for users.  

With the iPad configured to connect to the conference room's Exchange resource account the display updates in real-time and users can even perform an impromptu booking by simply walking up to the conference room and inputting their reservation directly into the iPad.  It ended up being a simple, clean, and affordable solution (since I already had the iPad lying around.)

Thanks!
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by:Iain MacMillan
ID: 40570511
thanks for the feedback and cracking job on the solution.  Got me wondering if i can do the same with some Android tablets...
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