Solved

pivot table with text values

Posted on 2015-01-20
8
129 Views
Last Modified: 2015-01-22
I need to create a pivot table to summarize data, some of which is text.
The text values return as zeroes - is there a way to display them as text?
There is only one value for the row/column combination
0
Comment
Question by:szy8xj
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
8 Comments
 
LVL 18

Expert Comment

by:Simon
ID: 40560606
Only if you put the text fields as row or column items, not into the data area.
0
 

Author Comment

by:szy8xj
ID: 40560610
Boo! Thanks anyway!
0
 
LVL 33

Expert Comment

by:Rob Henson
ID: 40562063
You can replicate the Pivot Table function with Dbase formulas if you need to extract one set of data for a particular set of criteria, ie one result at a time rather than a table of results like a pivot.

All of the Dbase formulae have the following syntax:  =Dbase(Datatable,Field,Criteria)

DataTable - The datasource, same as you would use for the pivot
Field - The column header of the column from which you want the result
Criteria - A subset datatable with some or all of the same headers as source data and criteria specified under each.

The criteria table takes a bit of getting used to but is quite useful once you understand it.

Examples of DBASE functions are:
DSUM - add up a certain column (Field) based on criteria (similar to SUMPRODUCT or SUMIFS)
DMIN - return the minimum value from the specified column (Field) based on criteria
DMAX - return the maximum value from the specified column (Field) based on criteria
DGET - retrieve a single value from specified column (Field) that matches criteria, this can include text values.

Hope that helps.

Thanks,
Rob H
0
What does it mean to be "Always On"?

Is your cloud always on? With an Always On cloud you won't have to worry about downtime for maintenance or software application code updates, ensuring that your bottom line isn't affected.

 

Author Comment

by:szy8xj
ID: 40562148
So Bob, here is what I have in a nutshell....

Excel file -

Record looks like this: SSN, DATA ELEMENT NAME, VALUE
Number of SSN's is variable, number of DATA ELEMENTS per SSN is variable and not all SSN have the same DATA ELEMENTS, and VALUES depend on DATA ELEMENT NAME and are text and numeric.

I need to change this to one row per SSN with data element names as column headings and values under those headings in order to copy it into a template file - MS Access form.

I thought a pivot table with SSN as row identifier, Data Element name as Column heading and value. The numerics work great using MAX as the field setting but the text values come back as zero.

Will the DBASE technique get me that?

Thanks!
0
 
LVL 33

Expert Comment

by:Rob Henson
ID: 40562227
Can you upload a sample?

Thanks
Rob
0
 

Author Comment

by:szy8xj
ID: 40562515
Here is a sample file - the actual file has several thousand rows and up to 25 data elements - Thanks!
TESTFILE.xlsx
0
 
LVL 16

Accepted Solution

by:
Jerry Paladino earned 500 total points
ID: 40563970
If you Load or Link your Excel data as a table in Microsoft Access called "Tbl_Temp", the following SQL Query will transform your data into the format you are requesting...
TRANSFORM Max(Tbl_Temp.VALUE) AS MaxOfVALUE
SELECT Tbl_Temp.SSN
FROM Tbl_Temp
GROUP BY Tbl_Temp.SSN
PIVOT Tbl_Temp.[DATA ELEMENT];

Open in new window

Query Output
0
 

Author Closing Comment

by:szy8xj
ID: 40564062
Many thanks! This will be a big timesaver!
0

Featured Post

[Live Webinar] The Cloud Skills Gap

As Cloud technologies come of age, business leaders grapple with the impact it has on their team's skills and the gap associated with the use of a cloud platform.

Join experts from 451 Research and Concerto Cloud Services on July 27th where we will examine fact and fiction.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

How to get Spreadsheet Compare 2016 working with the 64 bit version of Office 2016
You need to know the location of the Office templates folder, so that when you create new templates, they are saved to that location, and thus are available for selection when creating new documents.  The steps to find the Templates folder path are …
This Micro Tutorial demonstrates using Microsoft Excel pivot tables, how to reverse engineer competitors' marketing strategies through backlinks.
This Micro Tutorial demonstrates in Microsoft Excel how to consolidate your marketing data by creating an interactive charts using form controls. This creates cool drop-downs for viewers of your chart to choose from.

627 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question