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# Mail merge decimal places

Posted on 2015-01-21
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Last Modified: 2015-02-18
I am using mail merge to bring data from an Excel spreadsheet into a Word document. I can do it all OK, but when I merge a number from Excel which is formatted as 3 decimal places, it merges in the Word document as a number with about 12 decimal places! What am I doing wrong?
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Question by:BlosMusic
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11 Comments

LVL 31

Expert Comment

The Word document is pulling the raw value of the number and not the formatted version.

Easiest solution is probably to insert a column in to the Excel sheet and enter a formula rounding the value to 3 decimal places as required and then merge on that field instead.

Thanks
Rob H
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LVL 13

Expert Comment

OR, click on any value see if its showing 12 deciamal points, then select row, right click and go to "format Cell" and select appropriate format for number.
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Author Comment

Hi Rob, Hi Santosh,
No, I've already done that: the cells with the numbers I am merging are already formatted to 3 d.p., and I've also copied the original cells to another cell, made that cell a 3 d.p. format, and then even copied that number to the cell I'm merging - none of that works: I still end up with a 15 or 16 (not 12 - I miscounted!) d.p. merged field in my Word doc.
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LVL 13

Expert Comment

what is the extention of excel file ??

xls, xlsx or csvd somting.
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LVL 13

Accepted Solution

Santosh Gupta earned 500 total points
i checked with all extentions, problem is else.

Please try to change the number format of data

=TEXT(A2,"0.000")

to fix the issue.
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Author Comment

Good man! That works perfectly. Thanks very much!
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LVL 31

Expert Comment

I suggested sorting the number by formula not by formatting or copying. Using ROUND formula would do same as converting to text.
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Author Comment

That works too. Thanks both.
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Author Comment

I did thank everyone. This solution worked. I'm not really clear about what is meant by 'abandoning' the question. I find the system for closing something off (and awarding points or whatever you do) very opaque!
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LVL 45

Expert Comment

This question has been classified as abandoned and is closed as part of the Cleanup Program. See the recommendation for more details.
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