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Calendar retention rules Outlook2010

Posted on 2015-01-21
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Last Modified: 2015-01-22
Hello.  I have looked high and low for instruction on changing calendar event/entry retention rules for OUtlook2010/Exchange 2007 (soon to be 2010).  Every discussion I have found morphs to *email* retention.  Our GM loses his calendar entries after two months (yet I don't), but I cannot locate settings in either his Outlook 2010 or in the management module for Exchange.  Again, NOT email retention; *calendar entries.*

Thank you.
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Question by:michaelheffernan
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12 Comments
 
LVL 76

Expert Comment

by:David Lee
ID: 40564828
Have you checked the autoarchive settings on his calendar?
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Author Comment

by:michaelheffernan
ID: 40564858
Yes, and they are set to autoarchive every 7 days.  However, that doesn't match his calendar, which is retaining entries for 60 days.  Besides, I read in multiple places that autoarchive archives, but does not delete calendar entries.  Should I try shutting his autoarchive off completely?
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LVL 76

Expert Comment

by:David Lee
ID: 40564915
Autoarchive has a "Permanently delete old items" option which deletes expired items rather than archiving them.  You can read more about that at this Microsoft page.  I was thinking that this option might be set.  Just to be clear, you did check the autoarchive options for the calendar folder and not the default autoarchive options, correct?
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Author Comment

by:michaelheffernan
ID: 40564945
Ah ha.  I didn't see a Calendar folder option (2010).  I was looking at the default options.  Are the calendar folder options in the same general vicinity?
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LVL 76

Expert Comment

by:David Lee
ID: 40565008
Switch to folder view, then right-click the calendar folder and select "Properties".  When the "Calendar Properties" dialog-box appears, switch to the "AutoArchive" tab.
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Author Comment

by:michaelheffernan
ID: 40565027
Thank you.  I will check this out...
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Author Comment

by:michaelheffernan
ID: 40565103
Can't find it.  I see work time, calendar options, display options, time zones, scheduling assistant, and resource scheduling.  Nothing related to autoarchive under Calendar props.
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LVL 76

Accepted Solution

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David Lee earned 500 total points
ID: 40565122
Not calendar properties.  In the navigation pane (the left-hand most pane) switch to folder view.  Right-click on the calendar folder, not in the calendar itself, and select Properties.
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Author Comment

by:michaelheffernan
ID: 40565123
I think I found it.  I turned calendar archiving off completely.  Since I see all his old calendar events going way back on OWA, they can always be reloaded if the local system crashes.  With calendar autoarchiving disabled (as has to be done with soooo many MS features), do you expect this problem to disappear?  Hopefully, refreshing his local calendar will repopulate the older months on his workstation.  I still have to check the settings on his iPhone and see if those aren't responsible.
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LVL 76

Expert Comment

by:David Lee
ID: 40565194
I don't know for sure.  I'm not aware of any retention settings other than autoarchiving, so I'm only making an educated guess.
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Author Comment

by:michaelheffernan
ID: 40565223
An educated guess is better then no guess at all!  I will see what develops and close this out tomorrow.  Thank you; at least now I know where to find the *other* Calendar options.
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Author Closing Comment

by:michaelheffernan
ID: 40565419
Yes.  MS needs to make its menus coherent.
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