access database to outlook calendar

I would like to have an access database linked to my outlook calendar for administration of the calendar. So using access to input data then upload into outlook.

What I have is equipment which needs calibration every 180 days, and I would like a simple way to enter the data into outlook.

The data I am looking at is fairly simple. Fields as follows:
1. Date
2. Equipment ID
3. Description
4. Validity period (days)
5. Hyperlink to a PDF document (certificate)

So based on 1+4 a reminder could be setup in outlook. Is it possible to do this?

Thanks
Negativ3Asked:
Who is Participating?

[Product update] Infrastructure Analysis Tool is now available with Business Accounts.Learn More

x
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Scott McDaniel (Microsoft Access MVP - EE MVE )Infotrakker SoftwareCommented:
You can automate Outlook from Access:

http://support.microsoft.com/kb/160502

The code that actually adds the Appointment is in Step 7.

Dim outobj As Outlook.Application
            Dim outappt As Outlook.AppointmentItem
            Set outobj = CreateObject("outlook.application")
            Set outappt = outobj.CreateItem(olAppointmentItem)
            With outappt
               .Start = Me!ApptDate & " " & Me!ApptTime
               .Duration = Me!ApptLength
               .Subject = Me!Appt
               If Not IsNull(Me!ApptNotes) Then .Body = Me!ApptNotes
               If Not IsNull(Me!ApptLocation) Then .Location = _
                  Me!ApptLocation
               If Me!ApptReminder Then
                  .ReminderMinutesBeforeStart = Me!ReminderMinutes
                  .ReminderSet = True
               End If
               .Save
            End With

Obviously, that code is referring to Fields on the form where it's running, so you'd have to replace those bits with valid references to your controls.

For my money, however, the easiest way to handle this is by using vbMAPI (www.everythingaccess.com). It's simple, easy to install and deploy, and works very well.
0

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
Negativ3Author Commented:
Very nice solution, thanks
0
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Microsoft Access

From novice to tech pro — start learning today.