Solved

is there a better formula

Posted on 2015-01-23
7
115 Views
Last Modified: 2015-01-23
the below formula is in a spreadsheet I am working on. Is there a better and shorter way to say this

=IF(MonthlyQuarterly!$S$1=MonthlyQuarterly!AF$3
SUM(MonthlyQuarterly!AF$4:AF$32)
IF(MonthlyQuarterly!$S$1=MonthlyQuarterly!AG$3
SUM(MonthlyQuarterly!AG$4:AG$32)
IF(MonthlyQuarterly!$S$1=MonthlyQuarterly!AH$3
SUM(MonthlyQuarterly!AH$4:AH$32)
IF(MonthlyQuarterly!$S$1=MonthlyQuarterly!AI$3
SUM(MonthlyQuarterly!AI$4:AI$32)
IF(MonthlyQuarterly!$S$1=MonthlyQuarterly!AJ$3
SUM(MonthlyQuarterly!AJ$4:AJ$32)
IF(MonthlyQuarterly!$S$1=MonthlyQuarterly!AK$3
SUM(MonthlyQuarterly!AK$4:AK$32)
IF(MonthlyQuarterly!$S$1=MonthlyQuarterly!AL$3
SUM(MonthlyQuarterly!AL$4:AL$32)
IF(MonthlyQuarterly!$S$1=MonthlyQuarterly!AM$3
SUM(MonthlyQuarterly!AM$4:AM$32)
IF(MonthlyQuarterly!$S$1=MonthlyQuarterly!AN$3
SUM(MonthlyQuarterly!AN$4:AN$32)
IF(MonthlyQuarterly!$S$1=MonthlyQuarterly!AO$3
SUM(MonthlyQuarterly!AO$4:AO$32)
IF(MonthlyQuarterly!$S$1=MonthlyQuarterly!AP$3
SUM(MonthlyQuarterly!AP$4:AP$32)
IF(MonthlyQuarterly!$S$1=MonthlyQuarterly!AQ$3
SUM(MonthlyQuarterly!AQ$4:AQ$32)
0))))))))))))
0
Comment
Question by:Jagwarman
  • 4
  • 2
7 Comments
 
LVL 32

Expert Comment

by:Rob Henson
ID: 40566203
I suspect you can use the OFFSET function with that, give me a few minutes and I will formulate.
0
 
LVL 24

Accepted Solution

by:
Phillip Burton earned 250 total points
ID: 40566209
If you have in AF2

=SUM(AF4:AF32)

and copy that across to AQ2, then you can have

=SUMIF(MonthlyQuarterly!AF3:AQ3,MonthlyQuarterly!$S$1,MonthlyQuarterly!AF2:AQ2)
0
 
LVL 32

Expert Comment

by:Rob Henson
ID: 40566213
=SUM(OFFSET(MonthlyQuarterly!$AE$4,0,MATCH(MonthlyQuarterly!$S$1,MonthlyQuarterly!$AF$3:$AQ$3,0),29,1))

This works for the existing range, if the data extends beyond row 32 then you will have to adjust the 29 accordingly. Alternatively if there is no data below the range being summed until it expands downwards, adjust the 29 to a number that is more than adequate to cover future expansion.

Thanks
Rob H
0
Live: Real-Time Solutions, Start Here

Receive instant 1:1 support from technology experts, using our real-time conversation and whiteboard interface. Your first 5 minutes are always free.

 
LVL 32

Expert Comment

by:Rob Henson
ID: 40566250
I have made a couple of assumptions in the answer. Values in S1 and range AF3:AQ3 are dates and they are true numerical dates rather than text. Assumption based on the sheet being called "MonthlyQuarterly" and there being 12 columns to which the formula is referring.

If that is in fact an incorrect assumption and the header and comparison values are text, you can use the following DSUM formula:

=DSUM(MonthlyQuarterly!$AF$3:$AQ$32,MonthlyQuarterly!$S$1,MonthlyQuarterly!$S$1:$S$2)

The only addition to the known cell references which you have given would be the entry of "<>0" in cell S2, or just making sure it is blank would work.

In addition, if this formula is going on the "MonthlyQuarterly" sheet, you don't need the sheet references in the formula.

If you need explanation of either the DSUM or OFFSET functions, please let me know.

Thanks
Rob H
0
 

Author Comment

by:Jagwarman
ID: 40566394
Rob

the formula =DSUM(MonthlyQuarterly!$AF$3:$AQ$32,MonthlyQuarterly!$S$1,MonthlyQuarterly!$S$1:$S$2)

Returns #VALUE

the formula =SUM(OFFSET(MonthlyQuarterly!$AE$4,0,MATCH(MonthlyQuarterly!$S$1,MonthlyQuarterly!$AF$3:$AQ$3,0),29,1))

Returns #N/A
0
 
LVL 32

Assisted Solution

by:Rob Henson
Rob Henson earned 250 total points
ID: 40566422
DSUM will only work if the date values are text, it won't work with true dates.

The only way that I can think that the SUM(OFFSET()) would generate an #N/A error is if the value in S1 cannot be matched in the row of values AF3:AQ3. I assumed that the dates would be an exact match. To check copy this part of the formula into a separate cell and see what result it gives:

=MATCH(MonthlyQuarterly!$S$1,MonthlyQuarterly!$AF$3:$AQ$3,0)

See attached with both examples.

Thanks
Rob H
DSUM-and-SUM-OFFSET.xlsx
0
 

Author Closing Comment

by:Jagwarman
ID: 40566542
Thanks for the assistance
0

Featured Post

Live: Real-Time Solutions, Start Here

Receive instant 1:1 support from technology experts, using our real-time conversation and whiteboard interface. Your first 5 minutes are always free.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Workbook link problems after copying tabs to a new workbook? David Miller (dlmille) Intro Have you either copied sheets to a new workbook, and after having saved and opened that workbook, you find that there are links back to the original sou…
Freeze panes is an option within all variants of Excel to enable parts of a sheet to remain stationary when the cursor is in another part of the sheet. This is a very useful feature which is overlooked or under used.
Graphs within dashboards are meant to be dynamic, representing data from a period of time that will change each time the dashboard is updated with new data. Rather than update each graph to point to a different set within a static set of data, t…
This Micro Tutorial will demonstrate how to use longer labels with horizontal bar charts instead of the vertical column chart.

808 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question