SharePoint 2013 List Item Archive

Posted on 2015-01-28
Medium Priority
Last Modified: 2015-02-25
I need an Out of the Box (OTB) or SharePoint Designer solution for this:

 I have a SharePoint 2013 Document Library.

 I want to Archive items in this document library that meet the following criteria:  

 STATUS = Not Approved, Delivered, or Canceled Last modified is >= 90 days since last modification was made

How would I create a workflow to archive items that meet the criteria in SharePoint Designer 2013? This requires specific stes if at all possible.

Thanks in advance for any and all help.
Question by:Lord_Dragon
  • 2

Author Comment

ID: 40575774
I'm sorry but what does that mean?

Accepted Solution

Waddah Dahah earned 1500 total points
ID: 40575819
Create a new column name it STATUS. then create a workflow make the condition if Status is equal to Not Approved, Else if the Status is equal to Delivered etc.. regarding the retention of 90 days i need to check my lab and see if this is doable.

LVL 44

Expert Comment

by:Rainer Jeschor
ID: 40578155
unfortunately if you use SharePoint Foundation 2013 there is no OOTB solution - in SharePoint Server edition you can use the retention policies.
Therefore a workflow is the only non-programmable solution.
Here is a beautiful blog post, describing the necessary steps (querying the document library, moving documents ...):
Also the scheduling to run the workflow daily is mentioned.

Alternative way would be a Powershell script - which is coding, yes, but in my eyes also an OOTB solution as there is no need for any deployment. And the script can easily be scheduled.


Author Comment

ID: 40579481
I want to Archive items in this List (not document library) that meet the following criteria:  

  STATUS = Not Approved, Delivered, Canceled or Last modified is >= 90 days since last modification was made

What would the script be to accomplish this?

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