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Count of records in Subform

Posted on 2015-01-31
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Last Modified: 2015-02-01
Update Count of records in Subform when a record is deleted.

I have a main form with a continuous subform. I want a number of records in the subform value in a text box on the main form.  I have tried  an unbound control that gets it's value from a DLookUp but I cannot get it to update when a record is deleted from the subform. There must be a simple solution to this.
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Question by:DatabaseDek
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3 Comments
 
LVL 120

Expert Comment

by:Rey Obrero (Capricorn1)
ID: 40582094
try using the afterDelConfirm event of the subform
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LVL 29

Accepted Solution

by:
IrogSinta earned 500 total points
ID: 40582130
One way is to put a hidden unbound textbox in the subform's header or footer with the following expression:
=Count([aFieldInYourRecordsource])
Then in the unbound textbox in the main form, use something like this:
=[nameOfSubformControl].Form.[nameOfHiddenTextbox]

The disadvantage with the above approach is there seems to be a delay in getting textbox to recalculate.  If you need a more immediate response, you can use the AfterDelConfirm event as mentioned by Rey with the following code:
Parent.nameOfTextboxOnMainForm = Me.RecordsetClone.RecordCount

If you're inserting records and you want the count updated, you need to add the same code to the AfterInsert event.  Also, if you want to see the count when you first open the form, you should do the same on the subform's OnOpen event.

You can do something like this:
Private Sub Form_AfterDelConfirm(Status As Integer)
    Call RefreshCount
End Sub

Private Sub Form_AfterInsert()
    Call RefreshCount
End Sub

Private Sub Form_Open(Cancel As Integer)
    Call RefreshCount
End Sub

Private Sub RefreshCount()
    Parent.txtCount = Me.RecordsetClone.RecordCount
End Sub

Open in new window

Ron
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Author Closing Comment

by:DatabaseDek
ID: 40582289
You wouldn't think that something that simple could require such work.

Brilliant!

Thank you.
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