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Setting default Form screen display settings for easy readibility

Posted on 2015-02-02
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Last Modified: 2015-02-14
Say, created an Adobe form and exported to pdf. How can I setup the pdf file to open in easy to read screen view on viewers computers. e.g fit to screen - I find adobe want to default to zoom of over 160%
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Question by:shaunwingin
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by:Karl Heinz Kremer
Karl Heinz Kremer earned 500 total points
ID: 40588688
You can do that via the "Initial View" setting: Open up your PDF file in Acrobat (this will not work in the free Adobe Reader), and bring up the document properties (Ctrl-D or Cmd-D), then go to the "Initial View" tab. Here you can setup how the document will open in Acrobat. One of the options are to set the initial zoom level via the "Magnification" setting:

Initial View Settings
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by:shaunwingin
ID: 40588727
Option greyed out in attached export of a form we created with Adobe Forms Central.
Activities-and-Services-Survey-2015.pdf
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by:Karl Heinz Kremer
ID: 40591421
Ah, it was not clear that your form was created in FormsCentral.

Let's take a step back: What I suggested is only possible in documents that are not protected. You can protect a document in different ways: You can of course assign a password to limit what somebody can do with such a document. You can sign a document and by having a signature in the document prevent anybody from changing it (that means of course the content, but also does not allow you to change things like the initial view). And, there are limitations that are added to a document at the same time you are adding extended rights to the same document.

In the case of a FormsCentral document, when such a form is saved as a PDF file, it gets such extended rights. Otherwise a user with the free Adobe Reader X or older would not be able to save such a file with the form information filled in.

To modify your document, you first have to remove those extended rights. You can do that by selecting File>Save a copy (not the normal "Save" or "Save As" option, there is a new option "Save a copy" when you are dealign with a file that has such extended rights applied). Close your original document and open the copy you just saved. Now you should be able to modify the document.

Once you’ve done that, you an apply these extended rights again. When you do that in Acrobat, you are limited by the EULA in how you can distribute the form or how many replies you can process. See here for more information:

http://www.adobe.com/products/eulas/pdfs/Reader_Extension_Policy_A10-5-31-2011.pdf

Keep in mind that Adobe will be retiring FormsCentral soon, that means that your forms can no longer be submitted to FormsCentral after it's gone.
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by:shaunwingin
ID: 40599001
Tx 4 the detail. Once I've saved this copy will users of e.g Adobe X be able to still save the file with data filled in?
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Karl Heinz Kremer earned 500 total points
ID: 40599036
Let's take a step back: There is no application called "Adobe X" - there is either Adobe Acrobat X (which comes in Standard and Pro), or there is the free Adobe Reader X. Which one you are referring to makes a big difference in this scenario.

The reason why FormsCentral applies these extended Reader rights (which you have to remove before you can make changes to the form) is so that users of Reader X and older can fill out the form, save it, and submit the complete form. Users of Reader XI can fill out and save any AcroForm, and don't need these extended rights.

If you an make sure that all your users are either using Adobe Acrobat (the paid for version), or the free Reader XI, then you don't have to do anything special, everybody will be able to fill out and save the form.

If however, you need to also support users of Adobe Reader X and older, then you will have to save the document with extended Reader rights (File>Save as>Reader Extended PDF>Enable more features...). This has licensing implications, so be sure to read and understand the EULA when it talks about applying these rights, and this document: http://www.adobe.com/products/eulas/pdfs/Reader_Extension_Policy_A10-5-31-2011.pdf
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