Still celebrating National IT Professionals Day with 3 months of free Premium Membership. Use Code ITDAY17

x
?
Solved

How do I create a rule or policy in Exchange Online to move emails older than 90 days to the archive

Posted on 2015-02-02
5
Medium Priority
?
72 Views
Last Modified: 2015-02-07
I need to create a rule or policy in Exchange Online to move emails older than 90 days to the archive, BUT, only emails. I do not want to touch Contacts, Calendar, Notes or Tasks.

thank you
0
Comment
Question by:cyberleo2000
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 2
5 Comments
 
LVL 43

Expert Comment

by:Vasil Michev (MVP)
ID: 40585000
You need to create a new Default retention tag with 90 days period and the "move to archive" action. You can then add it to the default retention policy or create a new one, and apply it to all/select users. Contacts folder is not affected by retention tags, and for Calendar,Notes,Tasks you can configure separate ones, if you are not happy with the defaults.

Here are some articles that can help:
https://technet.microsoft.com/en-us/library/jj150573(v=exchg.150).aspx
https://technet.microsoft.com/en-us/library/dn783294(v=exchg.150).aspx
https://technet.microsoft.com/en-us/library/dd297955(v=exchg.150).aspx
0
 

Author Comment

by:cyberleo2000
ID: 40586886
When I create a new retention tag and choose "applied automatically to entire mailbox (default)" there are three retention actions I can choose from: Delete and Allow Recovery, Permanently Delete and Move to Archive. I choose Move to Archive.

In order to create a new retention tag to be applied only to the Calendar I have to choose "applied automatically to a default folder" when creating the new tag. But, this type of tag only allows me to choose from two retention options: Delete and Allow Recovery and Permanently Delete. There is no Move to Archive.

So how can I prevent calendar items from being moved to the archive if there is no Move to Archive option for me to apply a retention period of "never" too.

Please see attached screenshot.

thank you
O365-Retention-Tag.jpg
0
 
LVL 43

Expert Comment

by:Vasil Michev (MVP)
ID: 40586960
Folder tags can only have the delete action indeed. Either leave it with the default, or create a personal tag. It's explained in the "More info" section of the second article: https://technet.microsoft.com/en-us/library/dn783294(v=exchg.150).aspx
0
 

Author Comment

by:cyberleo2000
ID: 40586983
The problem is that I want a policy that does not require user intervention and personal tags require user intervention.
0
 
LVL 43

Accepted Solution

by:
Vasil Michev (MVP) earned 2000 total points
ID: 40587147
Not sure if possible then.
0

Featured Post

Office 365 Training for Admins - 7 Day Trial

Learn how to provision tenants, synchronize on-premise Active Directory, implement Single Sign-On, customize Office deployment, and protect your organization with eDiscovery and DLP policies.  Only from Platform Scholar.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Microsoft Office 365 is a subscriptions based service which includes services like Exchange Online and Skype for business Online. These services integrate with Microsoft's online version of Active Directory called Azure Active Directory.
Are you an Exchange administrator employed with an organization? And, have you encountered a corrupt Exchange database due to which you are not able to open its EDB file. This article will explain all the steps to repair corrupt Exchange database.
Access reports are powerful and flexible. Learn how to create a query and then a grouped report using the wizard. Modify the report design after the wizard is done to make it look better. There will be another video to explain how to put the final p…
Visualize your data even better in Access queries. Given a date and a value, this lesson shows how to compare that value with the previous value, calculate the difference, and display a circle if the value is the same, an up triangle if it increased…

704 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question