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Outlook 2010 Default Appointment Reminders

Posted on 2015-02-02
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Last Modified: 2015-02-06
Hello,

I have a user who is having issues with reminders on appointments sent to her.

With her default reminders set to off (i.e., File | Options |Calendar | Default Reminders is unchecked), when she receives an appointment even if the sender has put a reminder on it, her appointment that she has accepted will not have a reminder.

If she changes her default reminders to 15 minutes then every appointment that comes through will have a 15 minute appointment if the sender did not set a reminder and will have the sender's reminder period if the sender did set a reminder.

She has many appointments sent to here where she doesn't want a reminder.  With the default set to off she then has to manually enter each appointment sent and set the reminder.

What would be ideal is that she doesn't have a default then she will receive all reminders sent to her, not what is actually happening in that if there is no default then no reminders get set.

Please advise.
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Question by:DWheat
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btdownloads7 earned 500 total points
ID: 40585574
Even though it's not doing exactly what you want, that's exactly how it should be behaving. The reminder is only set at the time that an event is entered into the calendar,  so no matter where that event came from (the user manually added it, or it came from an invitation), it'll always use the default reminder time interval. There is no way to pick a different reminder time for different types of calendar events (except all-day events).

There is a bit of a cumbersome workaround for this, and it only works if she has an account that is syncing the calendar with some kind of a server (Google Apps, Exchange, or iCloud). And it also requires that she gets her calendar synced to another devices (mobile phone, etc). Basically, she can set a different default reminder time on her PC and on the mobile device. Then any appointment that she either creates or accepts on the PC would have one reminder interval, and if she does it on the mobile device, it'll have a different reminder interval. So, she would basically decide where to add or accept the apointment, and that would select the reminder time.
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