How to useSQL Server in Excel?

Hi,

I need to perform a select statement in a SQL Server and pull the data into an Excel.
I can do it and pull the whole table into Excel by using some function in the "From Other Data Sources" But I don't know how to put the select statement in the "Command Text" in the "Connection Properties". Can anyone tell me how to do that?

Thanks!

Jennifer
jfz2004Asked:
Who is Participating?
 
SimonConnect With a Mentor Commented:
You can use the 'data from other sources'

1. choose SQL Server as the source
2. Pick any small table and let the connection wizard complete and return data
3. Go to the properties of the external data (Table Tools/Design/Properties)
4. click the 'connection properties' icon in the dialog (top right)
5. Switch to the definition tab
6. change 'command type' to SQL
7. Type your select statement into the 'command text' box.
8. Press OK.
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Phillip BurtonDirector, Practice Manager and Computing ConsultantCommented:
Why don't you create a view in SQL Server, and then you can pull that view into Excel?
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Phillip BurtonDirector, Practice Manager and Computing ConsultantCommented:
It may also be good from a security point of view, rather than giving access to the underlying table.
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Lee SavidgeCommented:
I would create a view in SQL and select from that. If you don't have access to the database, then use Microsoft Query.

https://support.office.com/en-ca/article/Use-Microsoft-Query-to-retrieve-external-data-42a2ea18-44d9-40b3-9c38-4c62f252da2e
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Jim HornMicrosoft SQL Server Developer, Architect, and AuthorCommented:
Not a direct answer, but it's pretty close:  Check out my article on Microsoft Excel & SQL Server:  Self service BI to give users the data they want  This calls a SQL Stored Procedure to pump data into Excel, which you can either code your own, or replace with a SELECT statement.
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Aaron ShiloChief Database ArchitectCommented:
Create an Excel file named testing having the headers same as that of table columns and use these queries

1 Export data to existing EXCEL file from SQL Server table

insert into OPENROWSET('Microsoft.Jet.OLEDB.4.0',
    'Excel 8.0;Database=D:\testing.xls;',
    'SELECT * FROM [SheetName$]') select * from SQLServerTable
2 Export data from Excel to new SQL Server table

select *
into SQLServerTable FROM OPENROWSET('Microsoft.Jet.OLEDB.4.0',
    'Excel 8.0;Database=D:\testing.xls;HDR=YES',
    'SELECT * FROM [Sheet1$]')
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jfz2004Author Commented:
Works!. Great Thank you!
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jfz2004Author Commented:
One more thing, what if I have to use a where clause in the SQL and there is a "?" in the
where clause? How to link the "?" to a cell value?
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SimonCommented:
I have a working example of a parameterised query that auto-refreshes when I change the value of the cell that supplies the parameter, but can't get to it until tomorrow. Sorry. Someone else may be able to help sooner...
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jfz2004Author Commented:
Thank you so much. I can wait for tomorrow. Have a nice day.
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SimonCommented:
Parameters are only available in ODBC queries and web queries. Redo your query as 'From Microsoft Query', using your SQL Server DSN.ConnectionProperties.pngType your SQL statement using question marks where you want parameters. When you OK the dialog it will prompt you for the cell value to use.
ParametersDialog.png
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jfz2004Author Commented:
Thanks a lot. Let me try it out. Jennifer
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jfz2004Author Commented:
Hi,

I am trying to use 'From Microsoft Query'. But then, it requires me to 'choose Data Source". My database (a SQL Server DB) is not listed in it. What can I do now?

Thanks.

Jennifer
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SimonCommented:
You need to create a new data source, pointing to your SQL Server. Use the ODBC administrator control panel.
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jfz2004Author Commented:
Thanks. Let me try it. How to "use the ODBC" administrator control panel?
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SimonCommented:
In Windows 7, you'll find it in Start\Control Panel\Administrative Tools\Data Sources (ODBC). Create a user or system Data Source Name (DSN) that points to your database.
1. First choose the SQL Server driver on the first page,
2. then the name of the SQL Server instance on the next page.
3. On the next tab, choose Windows NT authentication (if you login to SQL using you network login ID) or SQL server authentication if you have a separate login and password for your SQL access.

Once you have defined the DSN, you use that when creating a new MS Query against the database from Excel.
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jfz2004Author Commented:
Thanks a lot! I created the DSN!. But I still get teh "EDIT" button grayed out. So can you guide me step by step? Since this thread has already completed, I created another thread. If you could help me on the other thread, that will be great. Thank you so much.
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jfz2004Author Commented:
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