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outlook advanced permissions

Posted on 2015-02-05
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Last Modified: 2016-02-27
Hello all,
We were asked if there is a way to give read-only access to a mailbox but to prevent copying from that mailbox to the users mailbox. I only see a few settings under permissions but nothing as granular as the file and folder advanced permissions.
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Question by:Damon Rodriguez
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LVL 11

Expert Comment

by:Tim Edwards
ID: 40592142
Here is a good step by step process to achieve this in Outlook or you can do it through exchange powershell

https://exchangeshare.wordpress.com/2009/07/07/how-to-setup-read-only-mailbox-in-exchange-20032007/
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Author Comment

by:Damon Rodriguez
ID: 40592232
we are using Outlook 2010 and after following those steps the user still has the ability to move mail to their mailbox. Perhaps something changed or maybe this should be done on the Exchange server using powershell as you stated?
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Tim Edwards earned 1500 total points
ID: 40592246
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Assisted Solution

by:Damon Rodriguez
Damon Rodriguez earned 0 total points
ID: 40601258
I tried that as well and the account with Reviewer permission is still able to copy the email to another folder. I have verified that the account is a normal domain user and does not have rights to the other mailbox other than what was set using the powershell command.
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Author Closing Comment

by:Damon Rodriguez
ID: 41483490
There was really no way to prevent copying of emails when the user has read-only access.
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