Solved

Tying parts to invoices without putting the part on customer invoice

Posted on 2015-02-05
7
66 Views
Last Modified: 2015-03-08
I quote and invoice people on parts plus labor but for obvious reasons I don't put the part cost on the invoice. How would I put that in Quickbooks and tie it to specific invoices so that I have an accurate showing of profit?
0
Comment
Question by:Bob Stone
  • 4
  • 3
7 Comments
 
LVL 93

Expert Comment

by:John Hurst
ID: 40593564
You would have to account for the customer:job when you enter costs and revenues. Then run the Job Report: Profit and Loss by Job.

The key is to remember to apply the customer:job to all the accounts related to that job when you enter transactions. Customer:job is the main invoice name and customer:job can be applied to Bills and Journal Entries.
0
 
LVL 9

Author Comment

by:Bob Stone
ID: 40593582
Sorry, not following, customer:job?
0
 
LVL 93

Expert Comment

by:John Hurst
ID: 40593607
Every customer has a "customer:job" . If there are no jobs for a customer, then you may be able to use just the customer, or go into the main Customer screen and give each customer one job. The job is how you can attribute the Bills and Journal Entries to specific customers.

Look in a Bill entry, on a line and see Customer over on the right side. This is where you add the customer or customer:job.
0
Complete VMware vSphere® ESX(i) & Hyper-V Backup

Capture your entire system, including the host, with patented disk imaging integrated with VMware VADP / Microsoft VSS and RCT. RTOs is as low as 15 seconds with Acronis Active Restore™. You can enjoy unlimited P2V/V2V migrations from any source (even from a different hypervisor)

 
LVL 9

Author Comment

by:Bob Stone
ID: 40609843
Sorry for the delay, I recently switched from Quickbooks Online to Quickbooks 2011 Pro because there are far more options on the desktop version. I had to move stuff and get all my invoices inputted.

I'm still not seeing the customer:job thing. Or I'm failing to understand it.
0
 
LVL 93

Accepted Solution

by:
John Hurst earned 500 total points
ID: 40609846
On the main menu at the top of QuickBooks, open the Customer Home screen. Look at the list of customers and under the customer you want, you can add a job (customer:job). Transactions (bills and invoices) can be tied to those jobs for reporting.

Make a COPY of your QBW file and name it company_test.QBW. Then test within the copy to see what I am talking about.
0
 
LVL 9

Author Comment

by:Bob Stone
ID: 40609864
Ok, I see now. Thanks :)
0
 
LVL 93

Expert Comment

by:John Hurst
ID: 40652613
@Bob Stone  - You are very welcome and I was happy to help.
0

Featured Post

U.S. Department of Agriculture and Acronis Access

With the new era of mobile computing, smartphones and tablets, wireless communications and cloud services, the USDA sought to take advantage of a mobilized workforce and the blurring lines between personal and corporate computing resources.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

I previously wrote an article addressing the use of UBCD4WIN and SARDU. All are great, but I have always been an advocate of SARDU. Recently it was suggested that I go back and take a look at Easy2Boot in comparison.
Workplace bullying has increased with the use of email and social media. Retain evidence of this with email archiving to protect your employees.
The viewer will learn how to create multiple layers to apply various filters and how to delete areas from each layer’s filter.
With the power of JIRA, there's an unlimited number of ways you can customize it, use it and benefit from it. With that in mind, there's bound to be things that I wasn't able to cover in this course. With this summary we'll look at some places to go…

831 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question