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Tying parts to invoices without putting the part on customer invoice

Posted on 2015-02-05
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Last Modified: 2015-03-08
I quote and invoice people on parts plus labor but for obvious reasons I don't put the part cost on the invoice. How would I put that in Quickbooks and tie it to specific invoices so that I have an accurate showing of profit?
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Question by:Bob Stone
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7 Comments
 
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Expert Comment

by:John Hurst
ID: 40593564
You would have to account for the customer:job when you enter costs and revenues. Then run the Job Report: Profit and Loss by Job.

The key is to remember to apply the customer:job to all the accounts related to that job when you enter transactions. Customer:job is the main invoice name and customer:job can be applied to Bills and Journal Entries.
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Author Comment

by:Bob Stone
ID: 40593582
Sorry, not following, customer:job?
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Expert Comment

by:John Hurst
ID: 40593607
Every customer has a "customer:job" . If there are no jobs for a customer, then you may be able to use just the customer, or go into the main Customer screen and give each customer one job. The job is how you can attribute the Bills and Journal Entries to specific customers.

Look in a Bill entry, on a line and see Customer over on the right side. This is where you add the customer or customer:job.
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Author Comment

by:Bob Stone
ID: 40609843
Sorry for the delay, I recently switched from Quickbooks Online to Quickbooks 2011 Pro because there are far more options on the desktop version. I had to move stuff and get all my invoices inputted.

I'm still not seeing the customer:job thing. Or I'm failing to understand it.
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Accepted Solution

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John Hurst earned 500 total points
ID: 40609846
On the main menu at the top of QuickBooks, open the Customer Home screen. Look at the list of customers and under the customer you want, you can add a job (customer:job). Transactions (bills and invoices) can be tied to those jobs for reporting.

Make a COPY of your QBW file and name it company_test.QBW. Then test within the copy to see what I am talking about.
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Author Comment

by:Bob Stone
ID: 40609864
Ok, I see now. Thanks :)
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Expert Comment

by:John Hurst
ID: 40652613
@Bob Stone  - You are very welcome and I was happy to help.
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