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Excel 2011 Drop-Down Lists don't copy correctly in newly inserted row

Posted on 2015-02-08
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Last Modified: 2015-02-08
Using:  Excel 2011 ver. 14.4.7

I'm using a Data Table in Excel 2011.  When I try to create a new record by starting to insert data into a cell in the row immediately below the last row of my table (which is supposed to automatically get appended as a new record to my Data Table), some drop-down lists get copied correctly and others don't.

For example, in the attached image, if I entered the year 2014 as a means of starting the new record and hit 'return', the drop-down lists in the columns for Year and Month, get copied correctly from the Data Table, but no drop-down list gets copied for the Day column.  I get a blank cell in the newly created cell under the Day column instead of the drop-down list which exists in all of the rows above it for that column.

Why is that occurring and how to correct it?

Please see attached image for example.Some Drop-Down Lists copy fine into a new record in a Data Table, Others Don't
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Question by:qeng
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Accepted Solution

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Simon earned 500 total points
ID: 40597432
It may depend on when the validation was added. If it was not there when the first row of the table content was added it may not be seen as 'column' format. I just replicated your problem by adding validation when I already had a few rows in the table (Excel 2011 on OSX).

I resolved it by selecting all the cells in the column, that clicking on 'validation...' from the Data menu and then answering yes when Excel offered to apply the validation to other cells that in the column that didn't have it. Checking the 'apply this to other cells with the same settings' option did NOT work, and was counter-productive.
Screen-Shot-2015-02-08-at-23.49.46.png
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Author Comment

by:qeng
ID: 40597454
Simon, bullseye!

I had even tried to 'Circle Invalid Data' as well as making sure that the same formula (the valid drop-down list) in the first row had been copied (in fact, re-copied) to all rows in that column in the Data Table before trying to insert a new row at the bottom but that hadn't fixed it.

Your suggestion did!!!

Thanks a bunch.

(I have a few different Excel 2011 questions already posted in the pipe if you're feeling restless! :) )
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Author Closing Comment

by:qeng
ID: 40597455
Spot on.  Excellent troubleshooting from Simon.
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