• Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 73
  • Last Modified:

Access Report Format

I am curious if anyone know how to format the this report so the values in the amount column show at the bottom of the field and not the top of the field. See below for example.
Example.pdf
0
jb702
Asked:
jb702
  • 4
  • 3
  • 2
  • +3
1 Solution
 
Rgonzo1971Commented:
HI,

You could adjust the top margin of your field to push the text down

Regards
0
 
Jim Dettman (Microsoft MVP/ EE MVE)PresidentCommented:
That's going to be a tough one.   The problem is that any control that grows along with the section height is not available until the OnPrint event, at which point it's too late to change the formatting.

If you can live with it, I would suggest creating an additional group for the total of the line, leaving the description in the detail.

It would then look like this:

This is my
description, which has
grown to three lines
                Service charge.............................................................................. $123.45

"Service charge..........." and the total being two controls in the group footer.

If you can't live with that and it must be on the same line as the last line of the description, then the only other option is to do it as one control and format the text yourself, which includes spacing and the total.

So:
="This is my" & vbCRLF & "description, which has" & vbCrLf & "grown to three lines" & Space$(x) & Format$(Me.LineTotal,"Currency")

'x' for the spacing you'd need to figure out based on the last line of the description that your formatting and the font size.

 Personally, I'd go for the grouping.  Will always format nice.


Jim.
0
 
Jim Dettman (Microsoft MVP/ EE MVE)PresidentCommented:
And actually, there is one other option: in the OnFormat event, if you can calculate how many lines the description will push down, then you can force the total with line feeds:

Me.TextTotal = vbCRLF & vbCRLF & VBCRLF & Format$([LineTotal],"Currency"


Jim.
0
What Kind of Coding Program is Right for You?

There are many ways to learn to code these days. From coding bootcamps like Flatiron School to online courses to totally free beginner resources. The best way to learn to code depends on many factors, but the most important one is you. See what course is best for you.

 
Gustav BrockCIOCommented:
A bit tough ...

Print each record twice.
First print is used to measure the height of the expandable textbox. Then cancelled.
Second print set the height of the expandable textbox and moves the fixed height textbox to align with the bottom of the expandable textbox.

Set the CanGrow/CanShrink properties for the controls:

DetailSection: No/No
Expandable textbox: Yes/No
FixedHeight textbox: Yes/Yes

Insert this code:
Option Compare Database
Option Explicit

Private DefaultHeight   As Long
Private CurrentHeight   As Long

Private Sub DetailSection_Format(Cancel As Integer, FormatCount As Integer)

    Dim Height          As Long
    
    If CurrentHeight = 0 Then
        Height = DefaultHeight
        Me.NextRecord = False
    Else
        Height = CurrentHeight
    End If
    Me!ExpandTextbox.Height = Height
    Me.Section(acDetail).Height = Height
    Me!FixedHeightTextbox.Top = Height - DefaultHeight

End Sub

Private Sub DetailSection_Print(Cancel As Integer, PrintCount As Integer)

    If CurrentHeight = 0 Then
        CurrentHeight = Me!ExpandTextbox.Height
        Me.PrintSection = False
    Else
        Me.MoveLayout = False
        CurrentHeight = 0
    End If

End Sub

Private Sub Report_Open(Cancel As Integer)

    DefaultHeight = Me!FixedHeightTextbox.Height
    
End Sub

Open in new window

Report test/gustav
1
 
jb702Author Commented:
i have gone with the grouping method mentioned but i like Gustav's version better. I will add the code and see how it works.

thank you
0
 
PatHartmanCommented:
Gus,
Do you know if this technique would work in an .accde?
0
 
Gustav BrockCIOCommented:
Good question.
So I tried and it does. Probably because the report isn't opened in designview.

/gustav
0
 
Jim Dettman (Microsoft MVP/ EE MVE)PresidentCommented:
Nice solution!

Jim.
0
 
IrogSintaCommented:
Nice job, Gustav.  :-)

Ron
0
 
Jim Dettman (Microsoft MVP/ EE MVE)PresidentCommented:
I was almost there myself this morning thinking about how I might make it retreat up the page, but the retreat event occurs before OnPrint, so I didn't think it was possible.

Didn't occur to me though to cancel the print event and not move to the next record or layout!

 I love those properties too and not many use them.   It's amazing what you can do with the report engine.  Here's another slick use of them and something not many realize you can do, which is address the entire page right at the start in the page header:

http://www.experts-exchange.com/Database/MS_Access/A_8911-How-to-underlay-a-section-in-Microsoft-Access-Reports.html

Jim.
0
 
PatHartmanCommented:
Thanks Gus - a useful technique.
0
 
jb702Author Commented:
Thank you
0
 
Gustav BrockCIOCommented:
You are welcome!

/gustav
0
Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

Join & Write a Comment

Featured Post

Get 10% Off Your First Squarespace Website

Ready to showcase your work, publish content or promote your business online? With Squarespace’s award-winning templates and 24/7 customer service, getting started is simple. Head to Squarespace.com and use offer code ‘EXPERTS’ to get 10% off your first purchase.

  • 4
  • 3
  • 2
  • +3
Tackle projects and never again get stuck behind a technical roadblock.
Join Now