jb702
asked on
Access Export to csv or tab Delimited.
How can i get access to export data so that when opened in excel the data of a field looks like the data that was in an access memo record.
For Example, the below text is what is saved in a record in access. The export has several columns this is just one field. I need to be able to export out the data so when opened in excel as a txt or csv file the data below stays in one field and one record. This is because this data is being imported in QuickBooks and needs to stay in one record.
Found angle stop leaking won't turn off
Found tank to bowl leaking
Found closet ring rusted out. Causing wax ring to fell. Leaking
Found major discoloration on ceiling at entry way.
Found ball valve in garage will not turn off water to house
Repairs
Installed new angle stop
Installed new supply line
Replaced tank to bowl gasket
This job is not complete. This job is not complete
we are submitting a proposal for remediation and buildback.
For Example, the below text is what is saved in a record in access. The export has several columns this is just one field. I need to be able to export out the data so when opened in excel as a txt or csv file the data below stays in one field and one record. This is because this data is being imported in QuickBooks and needs to stay in one record.
Found angle stop leaking won't turn off
Found tank to bowl leaking
Found closet ring rusted out. Causing wax ring to fell. Leaking
Found major discoloration on ceiling at entry way.
Found ball valve in garage will not turn off water to house
Repairs
Installed new angle stop
Installed new supply line
Replaced tank to bowl gasket
This job is not complete. This job is not complete
we are submitting a proposal for remediation and buildback.
ASKER
i don't think your statement "Line breaks are not interpreted by CSV/Tab delimited files." is true.
If you take some data and you put in a cell in excel and where you want a line break, you press alt+enter. The save the data as a csv or tab file, the import file will import into quick books. Hmmm. i just tried that and it works with a .csv file but not a tab file.
If you take some data and you put in a cell in excel and where you want a line break, you press alt+enter. The save the data as a csv or tab file, the import file will import into quick books. Hmmm. i just tried that and it works with a .csv file but not a tab file.
You could try this, which came from Dirk Goldgar original source at
MS Access 2013 truncates longtext fields to 255 characters when exporting to excel?
To use, paste the above code into a VB code module. You can then run it from the immediate window by typing in
CopyToExcel("Insert name of table or query here" , "insert path and filename to output to")
for example:
CopyToExcel("MyTable", "C:\myexcelfile.xlsx")
MS Access 2013 truncates longtext fields to 255 characters when exporting to excel?
Sub CopyToExcel(TableOrQuery As String, WorkbookPath As String, Optional WorksheetName As String)
Dim rs As DAO.Recordset
' Note: the following declarations use early binding, so they require
' a reference to be set to the Microsoft Excel? <version> Object Library.
' Late binding could be used instead.?
Dim appExcel As Excel.Application
Dim wb As Excel.Workbook
Dim ws As Excel.Worksheet
Dim iCols As Integer
Set rs = CurrentDb.OpenRecordset(TableOrQuery)
Set appExcel = New Excel.Application
Set wb = appExcel.Workbooks.Add()
Set ws = wb.Sheets(1)
' Create a worksheet header row from the recordset's field names.
With rs
For iCols = 0 To .Fields.Count - 1
ws.Cells(1, iCols + 1).Value = .Fields(iCols).Name
Next
End With
ws.Range(ws.Cells(1, 1), ws.Cells(1, rs.Fields.Count)).Font.Bold = True
' Starting on the next line of the worksheet, copy each row from the
' recordset to a new row in the worksheet. Excel provides a simple
' method call to do this.
ws.Range("A2").CopyFromRecordset rs
' Size columns to fit the data.
ws.UsedRange.Columns.AutoFit
' Name the worksheet.
If Len(WorksheetName) > 0 Then
ws.Name = WorksheetName
End If
' Save the workbook.
wb.SaveAs WorkbookPath
' Terminate the Excel application.
appExcel.Quit
End Sub
To use, paste the above code into a VB code module. You can then run it from the immediate window by typing in
CopyToExcel("Insert name of table or query here" , "insert path and filename to output to")
for example:
CopyToExcel("MyTable", "C:\myexcelfile.xlsx")
ASKER CERTIFIED SOLUTION
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... and from there if you need a csv file for Quickbooks, you can save to csv from Excel. I don't know if Quickbooks will import Excel xls/xlsx files directlly, but use that if it's an option instead.
EDIT: sorry, leave the parenthesis out when running the Sub -- so
CopyToExcel "MyTable", "C:\myexcelfile.xlsx"
CopyToExcel "MyTable", "C:\myexcelfile.xlsx"
ASKER
Thank you
You are welcome!
/gustav
/gustav
To me this looks like it should be in separate tables/records anyway.
tblIssues
iID
iDate
iNotes
iReportedBy
...etc
tblSympoms
sID
iID
sText
...etc
tblRepairs
rID
iID
rText
...etc
with your data stored like this, you can concatenate these records together then insert them into your Quicken data.
Lets see if another expert can help with a solution that keeps your data in its current format.
JeffCoachman