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Decision Process Flow of determining when a file should be kept on a File Server vs having on Sharepoint

Posted on 2015-02-15
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#1 - I am trying to create a Best Practice Document for our SharePont Site and so far my biggest challenge is to define when a user should save a file on Sharepoint and when they should instead save the file to the department File LAN server.  Is there a Decision Process Flow I can present to the users so they can easily determine when a file should be kept on a File Server vs downloading the file on Sharepoint.
#2 - I am also interested in trying to create a main page/portal for my entire division.  Within the portal they would then click on various links that would take them to their respective department.  Currently there is no main portal, but unfortunately numerous Sharepoint sites have been created by each group.  Users have thus saved numerous desktop shortcuts to get to various  department Sharepoint sites, thus the need for a main portal as a gateway for all department sites, announcements, training, etc.  Any suggestions, references, etc. on what my next steps should be to create a main portal.
#3 - Is there a good primer book or online class someone can recommend for SP.  My SP skills are minimal, but I have decent desktop skills and some design experience.
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Question by:upobDaPlaya
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tapiwab earned 2000 total points
ID: 40611778
hi

File Server vs SharePoint
I personally recommend using SharePoint to save all documents  to avoid redundancy, you can map a folder to SharePoint location check link below
http://blog.kloud.com.au/2013/09/06/map-sharepoint-libraries-with-local-file-drive-a-step-by-step-guide/

Portal
you can create a site using Publishing Site template provided with SharePoint. Publishing sites are different from Team sites, Publishing sites are used for creating internet sites or large divisional intranet sites.

There are many books out there it depends on what you want to specialise on about SharePoint

Pro SharePoint 2013 Branding and Responsive Web Development
http://www.apress.com/9781430250289

SharePoint 2013 Branding and User Interface Design
http://www.wrox.com/WileyCDA/WroxTitle/SharePoint-2013-Branding-and-User-Interface-Design.productCd-1118495616.html

Training  Virtual academy is mainly for Developers and administrators
http://www.microsoftvirtualacademy.com/product-training/sharepoint
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by:upobDaPlaya
ID: 40620318
thx..will review the links in more detail...
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