Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people, just like you, are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
Solved

retention policy exchange

Posted on 2015-02-18
4
50 Views
Last Modified: 2015-02-25
I am trying to gain an understanding of retention policy in exchange. By the looks we have 2 policies "default archive and retention policy", and "default MRM policy". Looking into both they have various flags for the various email types. I can then see from the recipients list which accounts are subject to which policy.

How do users tag emails to show which retention policy the email should be subject to? And do users have to tag every email with a retention policy? or can they just ignore certain emails and not tag them?

Do you just use the default retention policies, or do you enforce more granualr retention policies (I presume you can create your own)?
0
Comment
Question by:pma111
  • 2
4 Comments
 
LVL 10

Assisted Solution

by:Muhammad Mulla
Muhammad Mulla earned 250 total points
ID: 40616273
0
 
LVL 13

Accepted Solution

by:
Guy Lidbetter earned 250 total points
ID: 40616280
Hi again pma111 ;-)

Retention policies have number of ways of being applied, they can be set as a default for all mail in a users mailbox, or a specific folder (a user can move mails into the folder to get the retention) or it can be set to be applied by the users themselves to items and folders.

You first create a "tag" where you decide retention period, action (delete, move or archive) and how its applied (as mentioned above)

You then create a policy which you can add any number of tags to (MS recommend no more than 10 to avoid confusion)

You then apply the policy to mailboxes.

HTH

Guy
0
 
LVL 3

Author Comment

by:pma111
ID: 40616294
>>Retention policies have number of ways of being applied, they can be set as a default for all mail in a users mailbox, or a specific folder (a user can move mails into the folder to get the retention) or it can be set to be applied by the users themselves to items and folders.

is there anyway you can check how this is configured, i.e. which of the 3 options you mention above is currently set. This is for 365 mailboxes so I dont think I can run shell commands. Any screenshots on how you can check how its been setup would be great.
0
 
LVL 13

Expert Comment

by:Guy Lidbetter
ID: 40616304
Its all in your Exchange Control Panel.

Go to Compliance Management on the left, and in there are the "retention tags" and "retention policies" tabs.
Everything is in there.
0

Featured Post

PRTG Network Monitor: Intuitive Network Monitoring

Network Monitoring is essential to ensure that computer systems and network devices are running. Use PRTG to monitor LANs, servers, websites, applications and devices, bandwidth, virtual environments, remote systems, IoT, and many more. PRTG is easy to set up & use.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Find out what you should include to make the best professional email signature for your organization.
This article lists the top 5 free OST to PST Converter Tools. These tools save a lot of time for users when they want to convert OST to PST after their exchange server is no longer available or some other critical issue with exchange server or impor…
In this video we show how to create an email address policy in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.:  First we need to log into the Exchange Admin Center. Navigate to the Mail Flow…
In this video we show how to create a mailbox database in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Servers >> Data…

839 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question