Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people, just like you, are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
Solved

Text in blocks with date stamp

Posted on 2015-02-19
4
113 Views
Last Modified: 2015-02-20
Hello expert,

We are building an Access database to receive and maintain service requests.
A free text area is contemplated for notes so when new information is received or change in the
status of the request occurs it can be input.
But we are afraid that the Notes text area will become a jumbled mess.
Is there a way of inputting multiple blocks of free text that
1. Adds separate blocks of text
2. Has a date stamp or calendar drop down so each chunk of text has  a date associated
with it.
3. Puts the most recent text block on top

Thanks

Allen in Dallas
0
Comment
Question by:9apit
  • 2
4 Comments
 
LVL 47

Accepted Solution

by:
Dale Fye (Access MVP) earned 500 total points
ID: 40619879
Yes, but you would put this in a separate table with fields like:

Req_Note_ID (autonumber)
Req_ID (Foreign Key) - related to the Req_ID in your ServiceRequest table
Req_Note
Req_Note_DT

Then, to view the data, you would create a main form which contains most of the data for the service request, Req_ID, date, customer, address, phone, phone2,...

and would then create a subform which contains your notes.  The subform would be based upon a query that looks something like:  

SELECT Req_ID, Req_Note, Req_Note_DT
FROM tbl_Request_Notes
ORDER BY Req_Note_DT DESC

Then when you drag the this form onto your main form, you will have to setup the master/child relationship on the Req_ID field, so that when you move between records on the main form, the appropriate notes would be visible.
0
 
LVL 45

Expert Comment

by:aikimark
ID: 40619938
In Dale's solution, you would set the default property of the Req_Note_DT field = Date()
0
 
LVL 47

Expert Comment

by:Dale Fye (Access MVP)
ID: 40619992
Or, if you might make more than one note on the same day,

Now()
0
 
LVL 35

Expert Comment

by:PatHartman
ID: 40620413
The additional benefit of storing notes correctly is that you can also capture the ID of the person making the note and save that too.
0

Featured Post

Free Tool: Postgres Monitoring System

A PHP and Perl based system to collect and display usage statistics from PostgreSQL databases.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

In the previous article, Using a Critera Form to Filter Records (http://www.experts-exchange.com/A_6069.html), the form was basically a data container storing user input, which queries and other database objects could read. The form had to remain op…
Introduction When developing Access applications, often we need to know whether an object exists.  This article presents a quick and reliable routine to determine if an object exists without that object being opened. If you wanted to inspect/ite…
In Microsoft Access, learn different ways of passing a string value within a string argument. Also learn what a “Type Mis-match” error is about.
With Secure Portal Encryption, the recipient is sent a link to their email address directing them to the email laundry delivery page. From there, the recipient will be required to enter a user name and password to enter the page. Once the recipient …

839 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question