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OneDrive Business - Stopping local syncing/copying/moving/uploading of documents

Posted on 2015-02-23
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Last Modified: 2015-02-27
Hello,

We have Office 365 and are thinking of moving our documents and files to OneDrive Business.

I'd be very grateful if someone could answer the following questions:

1. Please can you tell me if there's a way we can disable syncing to local drives?

2. Please can you also tell me if there's a way of disabling moving/copying of documents to/from local drives?

3. And finally, please can you tell me if it's possible to disable the uploading of documents from local drives to OneDrive Business.

Many thanks.
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Question by:alltogether
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Expert Comment

by:Vasil Michev (MVP)
ID: 40626147
So basically you want to use ODFB without the local client?
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Author Comment

by:alltogether
ID: 40626198
Yes, the main concern is staff downloading/uploading documents to/from private computers via file explorer, which would cause data protection issues.

We don't want document syncing - however, I understand there's a 20,000 file storage limit on ODB, which may also cause problems.

Many thanks.
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LVL 40

Expert Comment

by:Vasil Michev (MVP)
ID: 40626210
You cannot really block them from downloading and installing the client, using the Open with Explorer functionality or simply downloading files one by one. You can make it harder for them, by making some customizations such as the ones mentioned here (http://community.office365.com/en-us/f/148/t/246065.aspx), but at the end, they will still be able to do it.

Only way to stop them from accessing files outside the corporate network is if you have AD FS in place and you block external access totally.
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Author Comment

by:alltogether
ID: 40626243
Thanks for your prompt and helpful response.

Is there an upper storage limit of 20,000 files on ODB? - there appears to be much confusion whether this is a sync limit or an actual storage limit. Pls can you clarify?

Many thanks.
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Expert Comment

by:Vasil Michev (MVP)
ID: 40626342
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Author Comment

by:alltogether
ID: 40626386
Thanks again for your prompt response.

Please could you confirm if there is a limit to the number of files that I can upload to a OneDrive Business account?

Many thanks.
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LVL 40

Expert Comment

by:Vasil Michev (MVP)
ID: 40626664
You can have as many files as you want. Just not in the same document library. And not synced via the ODFB client. It's explained in the links above.
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Author Comment

by:alltogether
ID: 40628494
Apologies, I've looked at the link and it's still unclear to me.

Do you mean that in a OneDrive Business account library, I can upload as many files as I want?
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Accepted Solution

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Vasil Michev (MVP) earned 500 total points
ID: 40629162
No, the 5k list view limits per library still apply. But you can have multiple libraries created. Go to OneDrive, click the Gear icon, Add an app, Document library. Repeat if needed.
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Author Closing Comment

by:alltogether
ID: 40635333
Thanks so much for your kind and helpful advice during the past few days.

I've found your advice regarding the 5k OneDrive Business/SharePoint List View limit very helpful and has given me a greater understanding regarding what I can and can't do.
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