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How can I repeat (reuse) header text in the document body

Posted on 2015-02-23
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Last Modified: 2016-02-12
I use a macrobutton in the header of a document to identify the spot where a company name should be entered.

I want the entered company name to appear throughout the document body immediately, no updating required.

I have tried using a specific style and a styleref field. The entered text will not appear automatically. Apparently, the styleref field is only effetive when it is used in the header, that is, it only updates automatically when it is in the header and references text in the body.

Is there a way to make text entered in the header at the macrobutton appear throughout the body of the document automatically? I don't want to have to update fields, etc.

I considered a bookmark, but a bookmark is likely to get deleted by accident.

The template I am working on will be used by other people. It's not likely they will be able to handle any manual work for updating any fields.
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Question by:JasonLattin
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LVL 76

Assisted Solution

by:GrahamSkan
GrahamSkan earned 500 total points
ID: 40626090
What part does the macrobutton play? Why not add field updating to the code?
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Author Comment

by:JasonLattin
ID: 40626345
First, thanks for your help.

I use the macrobutton to mark the spot that the user should type the company name. It looks something like:

<<Click. Type customer name.>>

Clicking the spot selects the text, and typing the name automatically deletes the placeholder text.

It's not a macro in the truest sense of the word. I can't use a true macro because the users may have security enabled that disables macros.

There's more info about the macrobutton here: http://word.mvps.org/FAQs/tblsfldsfms/usingmacrobutton.htm

I have attached the template that I am working on that you can see the macrobutton in use.

My hope is to enter the customer name in the header and have it appear throughout the agenda (see red customer).
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LVL 76

Expert Comment

by:GrahamSkan
ID: 40626789
As you realise, macrobutton fields were designed to initiate a VBA macro procedure.

In its turn, VBA is there to fill in any gaps that are perceived in the application's functionality.

Because VBA is so powerful, it could be a security risk so there are mechanisms to reduce the risk. Preventing all VBA execution just one of the options available in the Trust centre.  There are others, but you may have to go down the path of having digitally signing macros.

If Word fields had the same level of complexity, they would also be a security risk, and Microsoft would have to design a parallel mechanism to disable them.

Can you consider entering the text directly in the document body, instead of in the header?
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Accepted Solution

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JasonLattin earned 0 total points
ID: 40626826
@GrahamSkan

I was already working on your suggestion. I have set up the template so that the company name (text) is entered in the body instead of the header. See the attached revised template. Type the company name at the point noted at the top of the document (click the red text and type) , and then press Ctrl+A, F9 to update the company name in 21 places in the document marked by styleref fields.

This approach will work, but I was hoping to find a way to make it work using the header if possibile.

Using VBA and an actual macro is not an option for reasons too lengthy to discuss here.

Using a macrobutton with no macro defined is acceptable and the use functions only as a  placeholder. The macrobutton with no macro defined (which is well-documented as an acceptable use) and a styleref field is the direction I have to take.

Based on my testing and research, it appears that my approach of using a macrobutton in the header will not work so I guess we can close this issue.

Thanks for all your help.
IR-Implementation-Project-Kickoff-Agenda
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Author Closing Comment

by:JasonLattin
ID: 40641312
Graded as B because I worked on the suggested approach before it was recevied.
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