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when you import a large PST into hosted exchange / office 365, it wants to send all those gigs to the phone?

Posted on 2015-02-23
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Last Modified: 2015-02-23
Setting up someone with office 365.  He wants to import all his contacts, mail and calendar that he's been running in outlook with his pop mail account.

And he's going to have his phone access that new account also.

The PST for all the old mail / contacts and calendar is about 5GB.  When I import it into outlook / office 365, his PC will copy all that data up to the office 365 server, right?  

And then office 365 will send it to his phone (a droid, if that matters)  That's a lot of data.  He has to make sure he's on wifi so he doesn't use up most / all his cell phone data allotment for the month, right?

Any idea how long he has to be on wifi?  a couple hours?  Days?  and how will he know when the phone has all the data?

I've never did this before so any info / advice is appreciated!
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LVL 93

Expert Comment

by:John Hurst
ID: 40627178
Have you thought about archiving the mail before importing into hosted Exchange?  This would reduce the amount of email going to the phone.
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Expert Comment

by:Silviu Contiu
ID: 40627186
When you setup the account on the phone, select a sync duration to 1 month, that way not all emails will be downloaded to his phone.
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Author Comment

by:BeGentleWithMe-INeedHelp
ID: 40627197
archive - he wants most all of it on the phone (there's limits based on how much space is on the phone right?)  And most of the space is calendar and contacts. Yeah, you can set it so you don't see things more than 1 month ago on your phone, just like not being able to see email more than 1 month old?

Or if you go back a year, does the phone then get those appointments for display as you request those dates? Or those dates are blank and you just have to know that the phone isn't a complete history?
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LVL 93

Expert Comment

by:John Hurst
ID: 40627203
Then he needs a phone with ample memory (32Gb or more), 4G speed and then just wait for it to sync.

All of the mail and lots of time or speed and a little bit of the mail.

I use my computer for the above requirement.
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Author Comment

by:BeGentleWithMe-INeedHelp
ID: 40627270
is there an easy way to see that the phone is in sync?  any idea how long it would take for it to sync 5GB over wifi?
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Author Comment

by:BeGentleWithMe-INeedHelp
ID: 40627273
and a 5GB PST would be about 5GB of data? There's not 1 - 2 GB of overhead in that, right?
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Accepted Solution

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John Hurst earned 500 total points
ID: 40627278
Over good Wi-Fi?  I would estimate less than 60 minutes for the first sync.
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Author Comment

by:BeGentleWithMe-INeedHelp
ID: 40627284
thanks!
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Expert Comment

by:John Hurst
ID: 40627287
@BeGentleWithMe-INeedHelp  - You are very welcome and I was happy to help.
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