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Do I need a license for every email account I create in SBS 2011?

I know that licensing is often a confusing issue for many and that there is tons of stuff to read out there..... Basically we have this one simple question. Do we need a user license for each email account we create in SBS 2011, or can we just create email accounts without any licensing concerns?  Please advise.....
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holcomb_frank
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holcomb_frank
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Cliff GaliherCommented:
That depends. Each unique person or device needs to be licensed to use *any* component of SBS.

If you had five users and each already was licensed with a user CAL, you could create a shared "marketing" or "tech support" mailbox and that would not need a CAL because all the users accessing that box are already licensed.

You should always be concerned and have a documented plan for licensing.
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David AtkinTechnical DirectorCommented:
Cliff is correct.  For more information on SBS licencing see the below link.

http://download.microsoft.com/download/4/5/C/45CD1DC6-9204-44DD-999B-24B50A9144B6/SBS%202011_Licensing_FAQ.pdf
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holcomb_frankAuthor Commented:
Basically , the question for us is this......      " we want an email address for website info", and we want an email for this project, and we want an email for blog replies, and we want an email to have extra emails.....    do all these additional email accounts, some not even associated with an individual require licenses to do it correctly?
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David AtkinTechnical DirectorCommented:
No, you only need to licence the physical users accessing the mailbox.  If your existing users already have CALs then no more CALS are required because there are no additional users accessing the server.

This is presuming that you have user CALS.
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holcomb_frankAuthor Commented:
And of course with device cals this would be different??
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holcomb_frankAuthor Commented:
Just one more question for clarification...... if we were to use the SBS wizard...we are creating a new user and a new email account vs. just creating an email account in Exchange ??   So that would require a license....vs. just making one of these email accounts we mentioned in the thread previously?
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Cliff GaliherCommented:
Exchange is inherently tied to AD. Even resource and room mailboxes in exchange have AD user objects associated with them.

In short, it doesn't matter if you use the SBS wizard or not. It will still be a user object in AD, and will functionally be the same. What matters is whether the users/devices accessing that mailbox are appropriately covered by an SBS CAL.
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David AtkinTechnical DirectorCommented:
It would be the same with Device CALs as that doesn't depend on the user count.

Think of the CALs as more as physical users opposed to the amount of users in Active Directory / the SBS Console.  The CAL is just a licence for the physical person/device to connect to a server resource.  Because there are no additional users/devices accessing the server a licence is not required.
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